Administrative Assistant

Job Title: Administrative Assistant Company: Denholm Industrial Services Location: Portsmouth Employment Type: Permanent Salary: £12 per hour Working Hours: Monday to Friday, 7:30 AM – 4:00 PM (Friday: 7:30 AM – 1:00 PM) Start Date: Mid-September Job Description: Denholm Industrial Services is seeking a highly organised and detail oriented Administrative Assistant to join our team on a temporary-to-permanent basis. This role is crucial in supporting the smooth operation of our office, with a particular focus on data management, timekeeping, and financial administration. If you thrive in a fast-paced environment and can manage multiple tasks efficiently under pressure, we encourage you to apply. Key Responsibilities: * Basic Administrative Support: Provide day-to-day administrative assistance to the team, ensuring all office operations run smoothly. * Data Entry: Accurately input data into our work control system and maintain up-to-date records. * Timekeeping: Track employee hours, manage timesheets, and ensure timely submission and accuracy. * Timesheets and Invoicing: Handle the preparation and processing of timesheets and invoices, ensuring all documentation is complete and accurate. * Agency Cost Management: Monitor and report on agency costs, ensuring proper allocation and recording. * Work Control System Management: Input and maintain data within our work control system to ensure efficient tracking and reporting of projects. * Credit Checking: Conduct credit checks on clients and suppliers as required. * Purchase Orders (PO): Manage the creation, processing, and tracking of purchase orders. * Stationery Ordering: Monitor office supply levels and order stationery and other materials as needed. * Adherence to Deadlines: Manage tasks effectively under pressure, ensuring all work is completed within specified deadlines. Requirements: * Experience: Previous experience in an administrative role, preferably within an industrial or similar environment. * Skills: Proficient in data entry, invoicing, timekeeping, and use of work control systems. * Attention to Detail: Strong attention to detail and accuracy in all tasks. * Microsoft Office: Ability to use Excel & Word * Time Management: Ability to prioritize and manage multiple tasks effectively. * Communication: Excellent verbal and written communication skills. * Team Player: Able to work independently and collaboratively within a team. Additional Information: * This role is a permanent position, with interviews commencing ASAP for a mid-September start. How to Apply: If you meet the above criteria and are available to start mid-September, please submit your CV and a brief cover letter outlining your relevant experience. We look forward to welcoming the right candidate to our team