Legal PA

Personal Assistant Belfast Artemis Human Capital are excited to offer an opportunity for a highly organised and proactive Personal Assistant to join the Insolvency team of a leading law firm in Belfast. This is a key role providing essential support to Partners and Fee Earners, working on complex, high-profile matters with an international client base. Key Responsibilities: Provide efficient administrative support, including document preparation, reports, and presentations. Manage diaries and appointments using Microsoft Outlook. Book travel, conferences, and accommodation. Assist Fee Earners with invoicing tasks, including preparation, issuing, and follow-up of invoices. Support client on boarding and ensure adherence to compliance procedures. Maintain and update the document management system, handling both digital and physical filing. Assist with ISO, Health & Safety, and Fire Warden duties. Provide support to other departments as needed. Handle ad-hoc administrative and project tasks as required. Qualifications: Essential: Previous experience as a Personal Assistant, ideally in a legal or professional services environment. Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook). Excellent organisational and time management skills. Strong written and verbal communication skills. High attention to detail and accuracy. Ability to manage sensitive and confidential information with discretion. Flexibility and adaptability in a fast-paced environment. Desirable: Experience with digital dictation software (e.g., BigHand). Familiarity with invoicing systems (e.g., Expert) and document management systems (e.g., Intapp Open or iManage). Knowledge of Health & Safety and Fire Evacuation procedures. Experience in preparing presentations aligned with brand guidelines. Benefits: Competitive salary and benefits package. Opportunities for professional development and growth. Collaborative and positive work environment. For a confidential discussion about this role, please get in touch with Ross Winning. Skills: Audio Typing Diary management Secretarial Skills Copying Travel Arrangements Legal terminology Meeting Scheduling