Stock AP Clerk

Role: Stock AP ClerkContract: Full-Time, PermanentLocation: Havant, Hampshire, PO9 1QJWorking Arrangements: Hybrid Working (3 days per week office based) Who are we? For over 30 years, we’ve travelled, we’ve laughed, we’ve grown. We believe life is for living and more fun with those we love. Our purpose is to bring positivity to our customers lives through the clothes we make, the things we do and the values we have. We are Made for Life. Trusted quality. Sustainably sourced. Proud to be a B Corp™. Equality and inclusion isn’t an aspiration but the standard. We promote and drive equality within our workforce to ignite an inclusive foundation for us all to build and truly connect with our customers, colleagues, and communities alike. You play a key part in creating an environment free of prejudice, racism, sexism, harassment, bullying and any other form of marginalisation in our workplaces. Role SummaryTo ensure all invoices are entered onto the system within the set timescales and processing bank stock documents in a timely manner for payment. Monitoring and maintaining supplier general ledgers, ensuring all invoice, credits and payments are matched in a timely manner. The role will involve maintaining a good relationship with suppliers and liaising with our internal logistics team.Role ResponsibilitiesEnter invoices into the financial system within required timescalesVerify invoices against stock received. Investigating any discrepancies, liaising with Buying, Stock Control and IT to fix potential issuesCompile reports, such as GRNI and pending invoices report to help maintain the stock ledgerMaintaining good internal and external relationships particularly liaising with suppliersPerform monthly statement reconciliationsCompile payment files – working in different banking systemsContribute towards continuous efforts to improve processesAlign self to companies social and environmental mission and champion any actions that you can directly impact at all times. Skills and Experience Knowledge of accounts payableProven working experience as Accounts Payable ClerkD365 knowledge desirable, not essentialIT literate with excellent knowledge of ExcelStrong attention to detailProactiveAdaptable, able to change plans according to business needsCustomer focusedAbility to communicate at all levels Role Competencies• Accepts & tackles demanding goals with enthusiasm• Works in a systematic, methodical & orderly way• Analyses numerical data, verbal data & all other sources of information Key Contacts and Relationships• Finance Department• Buying• Suppliers Accountable ResourcesFinancial Systems & Tools:• Accounting Software (e.g., D365): Responsible for accurately entering invoices, processing payments, and maintaining the stock ledger within the financial system.• Banking Platforms: Ensuring the correct compilation and processing of payment files using various banking systems.Supplier Accounts:• Supplier Ledgers: Monitoring and maintaining accurate supplier general ledgers by ensuring all invoices, credits, and payments are matched in a timely manner.• Monthly Reconciliations: Performing monthly statement reconciliations to ensure all financial records are accurate and up-to-date.Reports and Documentation:• GRNI (Goods Received Not Invoiced) Report: Compiling and maintaining this report to help track and manage stock ledger accuracy.• Pending Invoices Report: Creating reports to monitor outstanding invoices, ensuring they are processed and paid on time.Internal and External Relationships:• Supplier Relationships: Maintaining strong relationships with suppliers to ensure smooth communication and timely resolution of any discrepancies.• Internal Collaboration: Working closely with the Buying, Stock Control, IT, and Logistics teams to resolve any issues related to stock and invoice discrepancies.Process Improvement:• Continuous Improvement Initiatives: Contributing to ongoing efforts to enhance and streamline accounts payable processes, aligning with the company's social and environmental mission. FatFace Benefits25 days holiday plus bank holidaysPerkbox our online platform - day one access (this includes amazing online discounts, home workouts, wellbeing content, popular brand discounts etc.)THRIVE – Our learning management system- day one access with 1000’s of pieces of learningDental Insurance (employee funded)Pension schemeEAP support around the clock- UNUM/Retail Trust/ Fashion Textiles SupportCritical illness/Death in service for Salaried staffSick pay allowancesO2 phone discountEye Tests/contributions to glassesSabbatical leave in line with serviceEnhanced Family Friendly policies i.e. Maternity LeaveRefer a friend scheme