Personal Assistant

Grade: Associate Location: London Contract: Permanent Work Pattern: Hybrid Job overview: The Personal Assistant will support the Executive Assistant (EA) and C-Suite by managing key administrative tasks, allowing the EA to focus on strategic initiatives. This role will be crucial in ensuring the smooth running of day-to-day operations, including calendar and email management, expense handling, event coordination, and project assistance. The ideal candidate will be highly organised, detail-oriented, and capable of managing multiple tasks with professionalism and efficiency. What will you be doing? Calendar and Email Management: Coordinate and manage the daily schedules of the CEO and CRO: ensuring meetings, calls, and appointments are prioritised and scheduled effectively. Handle meeting requests: from both internal teams and external contacts, ensuring proper coordination and follow-up. Resolve calendar conflicts proactively : ensuring that high-priority meetings are appropriately scheduled. Inbox Filtering: Manage and filter multiple inboxes, ensuring important emails are flagged, and junk removed, sorting into relevant categories and other tasks where necessary. Project Assistant: Project Tracking: Assisting in the management of small projects, helping track deadlines and deliverables. Follow-Ups: Monitoring project milestones and following up on action items to ensure progress. Collaborating with Teams: Supporting cross-departmental collaboration by ensuring proper communication and information flow. Expense Management and travel coordination: Inputting Expenses: Enter and process expenses Expenses Approvals: Handle approvals of flagged expenses. This will include undergoing training on company policies and ensuring they are up to date in the system. Travel Bookings : Organising travel arrangements, including flights, hotels, and transportation, including team travel where needed. Travel Itineraries : Preparing and distributing detailed travel itineraries. General Administrative Support: Provide general research, administrative tasks, and ad-hoc support for the EA and C-Suite as needed. Prepare the internal weekly summary email following the weekly all hands call A summary of the kind of person we’re looking for Experience working in a support or administrative capacity A keen eye for detail Exceptional communication skills, verbal and written Tech Savvy: proficiency in Microsoft Office Suite A natural problem solver Proactive and self-starting attitude A brilliant multitasker with exceptional organizational skills A natural when it comes to communicating with stakeholders at all levels A team player who genuinely cares about representing our company in the best way. A little bit about us Headquartered in London, VantagePoint is a global finance transformation and technology consultancy that has rapidly grown from a company of five to a company of more than 120 in just five years. We’re an ambitious organisation with an emphasis on cultivating a positive, inclusive, and open environment. Our innovative team of experts work with clients all over the world and we aim to ensure that every individual is given the opportunity to thrive and progress within their career. We're passionate about improving the finance function and the value it creates for the organisations we partner with. Our values We listen, we hear, we plan, we act We take pride in even the small things We give everyone a platform for growth We take ownership for our wins and losses We empower people to strive for more, challenge and take risks We are passionate about building strong partnerships We think holistically to deliver tangible value We have fun at work because it makes us better at what we do. In addition to being an integral part of a boutique consultancy and an attractive salary, we offer a significant benefits package including - Up to 10% matched pension contribution Performance bonus, increasing with length service Private healthcare Life cover Hybrid working Free travel to the office, within London Gym allowance or wellbeing allowance Monthly phone bill Paid staff socials Cycle to work scheme Annual global company trip Employee referral bonus.