Job Title: Sales Coordinator
Location: Leeds (Hybrid Working)
Salary: £30k - £35k
Purpose of the Role
The Sales Coordinator will provide essential administrative support to the Senior Management Sales team. This role is crucial for ensuring smooth administrative operations, including maintaining accurate records and managing correspondence efficiently. Our client seeks an individual with exceptional writing skills to assist with bid preparation and support.
This role offers a fantastic career path for candidates aiming to advance into bid management or business development management positions.
Person Specification and Key Competencies
- Excellent command of English, both verbal and written. Detail-oriented, accurate, and methodical. Strong organisational skills and ability to work independently and manage multiple tasks. The ideal candidate will be from a bid/writing background with outstanding writing skills.
- Good basic education to GCSE level (or equivalent), including English and Maths.
- Proficiency in Word, Excel, Access, and PowerPoint.
Experience in a similar role within a medium-sized business. Strong communication skills with the ability to interact with senior managers, clients, suppliers, and staff at all levels.
- Demonstrates a strong customer focus and promotes a positive team spirit. Discreet, reliable, and able to influence others confidently. Able to work calmly under pressure and adapt to changing priorities.
Desirable: Holds a degree in English, Law or History
- Timely completion of tasks and adherence to critical deadlines. Accurate preparation of correspondence, reports, and administrative documents.
Main Duties and Responsibilities
Sales Support Coordinator Duties:
- Complete pre-qualification questionnaires and keep the Business Development Manager informed of progress.
- Write bids and tenders.
- Review and evaluate business opportunities, suggesting strategies for successful responses, including completing New Bid Templates.
- Collaborate with the Business Development Manager to manage tenders from initiation to submission.
- Write bespoke bid responses and support other team members as necessary.
- Oversee contributions from others supporting bids to ensure timely, high-quality responses.
- Develop and deliver exceptional tender documents and presentations in line with company standards, leveraging specialist support functions and local managers.
- Manage communication between the customer and the company throughout the bid process, as needed.
- Attend tender site visits, client meetings, and prepare presentations when required.
- Raise the company profile by organising and representing the company at industry and networking events, maintaining a professional image.
- Collaborate with other company divisions to develop best practices.
- Build relationships with operational managers and support functions.
- Assist in preparing materials for marketing events, presentations, and client meetings.
- Update and maintain central reports for the business unit.
- Prepare and issue predefined reports for both internal and external stakeholders.
- Manage the diary of the Sales Director.
- Attend meetings as needed to take notes or minutes and ensure follow-up actions are completed.
- Organise and coordinate team and contract review meetings.
- Handle frequent queries from site-based staff and clients.
- Arrange training courses for support staff and contract managers.
- Act as a point of contact for both internal and external customers.
- Support the contract support team with various administrative tasks.
- Complete timesheets and holiday records for the central business unit team.
- Develop systems and procedures to enhance office efficiency.
- Perform additional duties as requested by the Finance Manager and Sales Director.
- Ensure a sufficient supply of office stationery, including toner and printer cartridges.