Events Assistant

Position in the organisation

This role is part of Green Alliance's communications team. The communications team includes the head of communications, events and engagement manager, the senior press officer, and the communications officer. The events assistant will report to the events and engagement manager and work closely with the politics team.

Key tasks and responsibilities

Event assistance

• Help with logistics and administration in advance of events, including badge making, researching venues, invitation tracking and document circulation.
• Assist in gathering and compiling details for speaker briefings.
• Organise important logistics such as organising event materials, printing and travel.
• Assist onsite at events, for example with registration, venue liaison and managing Q&A mics.

Contact management assistance

• Assist with uploading attendee information to the database.
• Assist with database management, keeping contact lists regularly updated.

Other

• Participate in all-staff planning and training sessions.
• Any task which may be reasonably requested to be undertaken within the scope of this post.

Person specification

Knowledge & experience

Essential:

• Previous experience in assisting on events.
• Excellent multi-tasking skills and experience with managing a varied workload
• A high standard of written English.
• An understanding of good communications principles.
• Excellent interpersonal skills.
• Excellent attention to detail.
• Ability to act on own initiative and exercise sound judgment.
• Good organisational skills and time management.
• Flexible team worker.

Desirable:

• Interest in and understanding of environmental issues.
• Experience of working in an office