Facilities Management (FM) Manager
Position: FM Manager
Location: Greenwich, London
Reports To: Contract Manager
Direct Reports: Premises Assistants, Helpdesk, Engineers
About the Role
Are you an experienced Facilities Management professional looking to take the next step in your career? PRS have an exciting opportunity for an FM Manager to join one of our prestigious clients. In this role, you will provide essential leadership and management, ensuring compliance with company policies and procedures. You will support the Contract Manager (CM) in coordinating Health & Safety processes and oversee both Hard and Soft services. The FM Manager will play a pivotal role in promoting health, safety, and environmental best practices while upholding the core values of our client.
Key Responsibilities
Human Resources:
- Administer recruitment and selection processes, including ATR completion, agency liaison, and coordinating interviews.
- Manage onboarding, including issuing contracts, handling DBS & Vetting, and administering probation reviews.
- Maintain and update the training matrix, sourcing and arranging necessary training.
Health & Safety:
- Assist in providing statistical information related to Health & Safety and accident reports.
- Ensure site compliance with statutory requirements and keep the compliance tracker updated.
- Fulfill Health & Safety responsibilities as per company corporate guidelines and HASWA 1974.
General Management:
- Prepare Paymech documentation for CM verification, ensuring SLA’s and KPI’s are consistently met.
- Provide administrative support to the CM, Hard Services Manager, and operational teams, maintaining high standards of service and security.
- Act as a key liaison with clients, participating in client management meetings and daily operational meetings.
Key Competencies
- Collaboration & Cooperation
- Focused and Organized
- Ability to Work with Complexity
- Customer-Centric Thinking
- Strong Analytical Skills
- Attention to Detail (Numerical and Grammatical Accuracy)
- Effective Communication (Verbal and Written)
- Client-Facing Expertise
- Leadership and Report Writing
Skills and Knowledge
Essential:
- Proficiency in IT systems (Microsoft Office/Google)
- Strong minute-taking abilities
- Experience working with individuals at all levels
- Highly organized with reliable and conscientious work habits
- Strong problem-solving skills
- Paymech Administration, COSHH, CAFM, Compliance
Desirable:
- Experience in a contract or PFI environment
- Background in a school setting
- Knowledge of P&L, finance reporting systems
- General HR and management experience
Benefits:
- Company Car
- After 6 months able to join company Pension Scheme (4% Employee contribution, 8% Employer contribution)
- 25 days holiday plus bank holidays
- Exclusive retail discounts
Why Join?
This role offers a dynamic work environment where you will be an integral part of a committed team. If you are passionate about facilities management and have the skills to manage a diverse range of responsibilities, we want to hear from you!