Dive Team Administrator

Jifmar Scotland is the Scottish subsidiary of the Jifmar Group. This subsidiary was born from the merger of two well known Scottish companies; North West Marine and Delta Marine.Based in Oban, the company was founded in the late 80’s as a marine and workboat contractor specialising in aquaculture and diving.Delta Marine was founded in 1985, in Shetland. Since then, it has been renowned for providing safe, modern, high specification, manoeuvrable anchor handling tugs and workboats.Jifmar Scotland combines the joint knowledge and expertise of these two well established scottish companies, providing a wide range of marine and subsea services to the UK market and surrounding areas.The strength of Jifmar Scotland is the retention of local identity and presence, knowledge of local markets, whilst also having access to Jifmar Group’s wider international fleet, resources and expertise.You will working within the Diving Team providing administrative support to assist with ensuring the smooth operation of the team and provide exceptional customer service to our clients.Main missions :Manage the schedules of dive team members (timetables, holidays, overtime, etc.)Process the registration of vehicles for each teamDraw up order forms for sub-contractors every 15 daysCheck the training registerRequest diving certificates and medical examinations and add them to a fileSend regular emails to confirm bookings for the coming week and to check availability for the following weekCreate an invoice template with payment dates and contact formAdd the contact form details to the system as a new supplierCreate a new contact in our software for new customersManage/update mooring databaseCreate relevant dive days on our software and add individual moorings.This list is not exhaustive and not limitative, the post may be required to perform other tasks.Complementary InformationPermanent ContractPosition to be filled as soon as possibleLocated in Oban - Car parking AvailableSalary and benefits : 27,8K£ + paid lunch breakTraining and development opportunitiesYou have strong interpersonal skills, combined with a friendly, positive attitude.You work well in a team, respecting and listening carefully to customers and suppliers.Autonomous and rigorous, you know how to take the initiative while complying with the regulations in force.Your method, organisation and ability to think ahead enable you to manage your responsibilities effectively.Technical Skills :Excellent administrative skills.Microsoft office computer skills.Communication techniques.