Facilities Assistant

We are looking for a proactive and detail-oriented Facilities Assistant to support the smooth operation of our office and building facilities. This is a great opportunity for someone with a hands-on approach who enjoys solving problems and keeping things running efficiently. If you're looking to grow your career in facilities management, this could be the perfect role for you!

Benefits

• Up to £22300 basic salary
• Working hours 9am to 5:30pm, Monday to Friday
• Office-based

Additional Benefits

• Career development opportunities
• 22 days paid annual leave, plus bank holidays
• 24/7 Access to our Employee Assistance Programme, providing you support with your mental health, legal issues, and much more
• Company Pension Scheme

What you will be doing:

The role involves a range of activities to support the smooth running of all facilities within Spicerhaart.

This will include but is not limited to the following:

• Being a point of contact for managers, administration and premises staff.
• Answering queries from internal staff in relation to the Health & Safety, maintenance, renewal and allocation of facilities.
• Working as part of the facilities team responsible for facilities administration support, visitor bookings and upkeep of meeting rooms and office spaces.

Key Responsibilities:

• Reporting to the Manager and other managers on performance and policy matters.
• Responsible for the visitor booking procedure and welcoming visitors to the head office.
• Complete contractor and visitor management including booking in works, arranging access, diary management and document management for contractor works.
• Keep staff updated with all planned maintenance.
• Working with colleagues in Spicerhaart to obtain up to date information and answer queries/support the work of the team at all times.
• Providing a range of support and admin activities in conjunction with the Facilities Support Team including overseeing room bookings, maintaining meeting rooms and office areas and placing stationery orders.

The skills you will need:

• Organisation skills
• Ability to multi-task and work under time pressure
• Ability to be resourceful and proactive when issues arise
• Ability to deal with difficult people/situations
• Work well as both part of a team and independently
• Excellent attention to detail
• Can maintain confidentiality and show discretion
• Strong written and verbal communication skills
• Great customer service attitude, confident and polite
• Dependable, efficient and professional
• Flexible attitude, with a 'can-do approach

Education and Experience:

• General education, to 'GCSE Level/NVQ or equivalent
• Previous relevant administration experience
• Basic IT skills

Apply now!