Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an HR & Payroll Assistant for a contract until 31 December 2024 on a rate of £13.38/hour PAYE.
Must have a Disclosure Scotland or be willing to apply for one.
Role is Hybrid with 2 days in the office each week.
The successful candidate needs to be self-sufficient and motivated
Responsibilities:
- Coordination of the various HR & Payroll inboxes, escalating complex queries to HR Officers or Payroll Officers
- Supporting both HR and Payroll Officers with accurately updating our HR Management system with any changes to employee and payroll records
- Input and payroll calculation checking
- Proficiency in annual leave and salary calculations
- Delivering administrative work to a high standard and on time
- Taking notes for internal meetings, Disciplinary, Dispute Resolution and Attendance Management cases and swiftly producing accurate, high-quality, formal notes
- Supporting the HR Officers and Resourcing Manager with administrative recruitment and selection related activities, delivering a high standard of administrative support to internal and external customers throughout the recruitment process
- Maintaining good records management practices through regular filing into our online records management system, SharePoint, following the department’s retention schedule and assisting with regular file cleansing.
- Undertaking other ad hoc tasks and duties as requested by HR Managers, People Services Lead, People Partner or Head of People Services.
- Supporting project work on areas such as testing our HR System and administrative tasks
Essential Skills:
- Previous experience of data entry, processing and analysing large volumes of data accurately
- Able to demonstrate a pro-active approach to work and the ability to prioritise a busy workload and self-manage your time
- General office/administration experience
- Demonstrable strong written communication skills, including experience of formal notetaking, with the ability to produce high quality, accurate notes
- Proficient in the use of Microsoft packages, specifically Outlook, Word, Excel and Teams
Desirable Skills:
- Proven track record of taking the initiative in order to deliver an excellent, customer focussed service
- Experience of using web-based HR systems
- Experience of using SharePoint
If you would like to hear more about this opportunity please get in touch.