Onboarding Administrator - Maternity Cover

The VacancyOur Recruitment team, an integral part of the HR department at Fieldfisher, is highly regarded for its focus on direct recruitment and talent retention. We specialise in four key areas: fee earner recruitment, lateral hires, business services recruitment, and early careers.We are currently offering an exciting opportunity for an Administrator to join our administration and onboarding team within recruitment on a 15-month fixed term contract.In this role, you'll be supporting the Lead Onboarding Coordinator with the comprehensive on-boarding process for all new starters. This includes producing offer paperwork and completing right-to-work checks on the new starter's first day. Additionally, the Recruitment Administrator will be responsible for maintaining accurate records and inputting data into the firm's HR system and personnel files.The successful candidate may also have the opportunity to contribute to broader recruitment projects.Inclusiveness and DiversityAt Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.For accessibility information on our Belfast offices, please visit our website: https://www.fieldfisher.com/en/locations/united-kingdom/contact-us/offices/accessing-fieldfisher-belfast-hubA bit about the role Responsible for completing pre-employment checks for employees (for example, employment references and medicals) Producing contracts of employment, offer letters and other legal documents for new joiners Accurately adding new employees onto the firm's HR database Creating/maintaining accurate records within personnel files for all new starters Adding candidate data onto the firm's systems Liaising with other internal teams such as payroll, IT and Legal PAs to onboard new joiners Ensuring compliance with the firm's GDPR regulations when handling candidate data Producing terms of business with external recruitment agencies and handling correspondence with these Keeping the team tracker up to date with progress on each new starter's onboarding process Processing invoices Supporting ad hoc projects and tasks as requiredA bit about you Previous experience of working in a data entry or/and an administrator role Experience of working in a law firm or professional services would be advantageous Proficient with Microsoft Office packages (Excel and Word) Strong communication skills Excellent time management skills Proven organisational skills Excellent attention to detail A positive attitude as well as being a strong team playerWhat can we offer you?Our people are at the core of what we do. Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more. Fieldfisher Belfast is based in the vibrant and modern offices located in the iconic Titanic Quarter. You will be joining a growing and exciting office environment, which has seen rapid expansion since its opening in August 2018.Our open plan workspace encourages a sense of camaraderie, hybrid working and hot-desking. We have diverse teams made up of Lawyers, Legal Support and Business Services Professionals, collaborating to provide outstanding service to our clients, working across our many different sectors and practice areas. Offering great commuter links, being a 10-minute walk from the city centre, bookable on-site parking and easy access to railway and bus services.We understand the importance of collaboration outside of work with lots of different clubs and networks for our people to get involved in, including quiz nights, book club, choir, firm-funded yoga, fitness challenges, football teams, and inclusive events with our nominated charity partners. If you would like to know more, chat with our recruitment team or visit our social media channels to see for yourself!Culture & personal developmentWe're a firm with real entrepreneurial drive and we don't believe in squashing people's individuality. We want you to use your unique talents and experiences to help the firm grow. You can only do that by being yourself. And working closely and collaboratively with people throughout the firm. That's why we foster a culture that encourages you to be yourself.We'll give you bespoke support to develop your own career. Whether that's through allowing you to "access all areas" across the firm, funding you through training for professional development qualifications, or making sure you have a structured career plan, we'll make sure your talents are being nurtured.How to applyEnter your email address on the job advert and press the 'apply now' button to submit your CV and to start your application.Please note that we recruit on a rolling basis, meaning that your application will most likely be reviewed before the application deadline. We will continue to accept applications until we have successfully filled the role.The FirmFieldfisher is Times Top 20 Law Firm, a highly commended firm in the European Financial Times Innovative Lawyers rankings and is repeatedly nominated for awards in areas including dispute resolution, M&A and IP. Many of our lawyers are recognised by legal directories as leading professionals in their areas of specialism and we are top two-ranked in a number of our key practice areas. Our network spans over 1,800 people across 26 international offices in 12 countries. We operate across our offices in Amsterdam, Barcelona, Beijing, Belfast (2), Berlin, Birmingham, Bologna, Brussels, Dublin, Düsseldorf, Frankfurt, Guangzhou, Hamburg, London, Luxembourg, Madrid, Manchester, Milan, Munich, Paris, Rome, Shanghai, Turin, Venice, Vienna and Silicon Valley. Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role.BenefitsGenerous annual leaveHealth insurancePension contributionsLife assuranceSeason ticket loansBike to work loansTestimonialsCharlotte Round - Finance Partner, Manchester"It is great being in a firm which "gets" cross-office working - to feel properly part of a national team and to work with colleagues in other specialisms who are unconstrained by geography."Richard Dwight - DMS Team Leader at Fieldfisher"I consider Fieldfisher to be a progressive firm with an understanding of social values. I'm pleased that staff is able to have input in the firm's direction and purpose as well as help to shape wider society. I'm encouraged to perform by being able to develop in a natural way, whilst being supported at every step.Fieldfisher has managed to nurture a really positive and friendly culture. If they have drive and ambition, I would encourage anybody looking for a role here to grab the opportunity."Rebecca Reardon - Executive Assistant"Since joining Fieldfisher in 2016, I have progressed from an entry-level secretarial role to an experienced executive assistant. This was made possible by a supportive and inclusive working environment that allows staff to progress at a pace that is best suited to them which in turn makes for well-rounded, home-grown talent.The firm strikes a great balance between providing the foundations for success and autonomy of your own growth and development. An insight I would give to potential applicants is that Fieldfisher offers the opportunity for a career and a sense of belonging to a community and not just a job."