Legal Secretary

Job DescriptionWe are looking to recruit a dedicated Legal Secretary in property department to join top law firm in London.Hours: 9.30am – 5.30pm, with a minimum of 3 days a week in the officeFlexibility: We require flexibility to start early and stay late when requiredBenefits: We offer a competitive range of benefits for employees (i.e., 25 days holiday, Private Healthcare, Pension, Life Assurance, Discretionary Bonus Scheme, Cycle to Work Scheme, Season Ticket Loan)Key ResponsibilitiesDocuments & Correspondence: Type, prepare and proofread documents and correspondence for Partners/Associates. Ensuring correspondence is prepared, signed, and sent out in a timely manner.Diary Management: Manage diaries in a pro-active manner ensuring the Partner/Associates are prepared for forthcoming appointments.Administration: Maintain contacts, distribution lists, scanning and filingMatter Management: Ensure files are opened and closed correctly as well as archived on a regular basis.Billing: Consult proactively with Partner/Associates to ensure that the firm’s billing process is adhered to. Prepare invoices using the firm’s billing software and consult with Partners/Associates to ensure timely delivery of invoices to clients and chasing payment.Business Development Support: Assist with Team BD activities, including client events and tenders.Other Duties: other ad-hoc duties, research and projects as requested by the Partners/AssociatesSkills RequiredAbility to balance and prioritise a broad range of tasks, projects and deadlinesAdministration skills– planning, organising, eye for detail, maintaining accurate records/information.People Skills – approachable, professional, engaging and calm.IT Skills – Excellent Outlook (Word, Excel and PowerPoint), DocuSign, Searchflow and our internal systems (training will be provided),Relationships – Developing strong and professional relationships with clients, the team, and colleagues across the firmExperience of working within a Real Estate Team within the legal sector.An understanding of the Solicitor Accounts RulesAn understanding of the rules around client onboardingPersonal QualitiesA positive and initiative-taking mindset to continually deliver high level support.Excellent communication skills and ability to build relationships at all levels across the firm.Proactive, flexible, and adaptable with a “can do” mindset and initiative to find solutions to problems and issues.Ability to prioritise, and comfortable working with autonomy.Good time management, adopting a flexible approach to work.A positive approach to ongoing development and implementing new ways of working.A strong collaborator, working flexibly to assist colleagues and undertake projects as required.