Business Support Manager (Maternity Cover)
Job Reports To: Assistant Director of Operations
Business Unit/ Department: Administrative/Operations
Dimensions of the role: Full time - 35 hours per week (Office based with the option of working from home on Fridays)/ Fixed Term 12-month maternity cover
Working Relationships:
- With the Executive & Administrative team
- With the Chair and Board of Trustees
- With those we support, within the Rank network
The postholder will be a key member of the central administration team of the Rank Foundation.
Key Accountabilities
Secretariat support to governance committees:
- Drafting agendas, production and dissemination of papers for Committees and Board meetings to trustees
- Attendance to governance meetings, minute taking, and following up on actions
- Organising RFL annual governance schedule of meetings
- Liaising and acting as point of contact for trustees
- Arranging meetings for Execs and Trustees
- Drafting and issuing comms as needed by the Chair, Trustees and Execs
- Maintaining governance records and register of trustees' interests up-to date
- Assisting with audit queries as and when required
- Managing the periodic review of Committees' Terms of References
- Planning induction programme of new trustees
- Undertaking regular reviews of policies, staff handbook, trustee handbook and ensuring currency and developing new ones as required
- Supporting with implementation of EDI strategy and the Foundation's vision
- Occasional out of office hours meeting attendance as/ when required
HR:
- Facilitating recruitment activities including posting and monitoring job ads, shortlisting of candidates, recommending list for interview and liaising with candidates
- Onboarding of resources: references, right to work checks, drafting of contracts and offer letters, planning of induction programme, sourcing of IT kit/required equipment, arranging IT induction
- Offboarding of resources: ensuring resources are removed access to SharePoint, emails and laptop wiped. Monitoring of dormant inboxes.
- Management and administration of Breathe (HR Platform)
This job description is not necessarily an exhaustive list of tasks but is intended to reflect a range of duties the post-holder will perform.
Skills, Knowledge & Expertise
Knowledge Qualifications & Experience:
- Previous experience in an executive support role and working with Board of Trustees
- Previous experience of minute taking
- Previous experience of HR support
- Proficiency in Microsoft packages (essential)
- Understanding of the charitable and philanthropic sector (desirable)
Skills/ Abilities:
- A positive team member
- Excellent organisational skills and attention to detail
- Willingness to help colleagues, 'can-do' approach
- Adaptable, flexible, and willing to learn/develop skills
- Ability to manage multiple tasks, work to deadlines and prioritise effectively
- Excellent communication skills by phone and email, experience of engaging with stakeholders at all levels
- Ability to organise events and ensuring arrangements are communicated to all stakeholders
- Ability to handle sensitive information and discretion
Confidentiality:
- Paramount that the postholder works in a highly confidential way
Please download the Recruitment Pack for further information and full job description.
If you would like to apply, please send your CV together with a supporting statement no longer than 2 sides of A4 that clearly demonstrates how you meet the knowledge, skills, and experience requirements of the role via the button below. Please specify which role you are applying for.
Closing date for applications: 5pm on 6th November 2024
Interviews: In-person, 20th November 2024
Start date: January 2025