Business and Finance Manager

Got a head for figures and a heart for the community?We are looking for a Business & Finance manager to join the leading creative mental health organisation in Hastings.Who are weEggtooth was established in 2011. Since then we have supported thousands of children, young people and families, with our unique approach to wellbeing and learning. Our services are needed now, more than ever.What do we offer20 hours a week, at 35k FTE, with flexible hours and great perks.Interested?Drop us an email at [email protected] before 28/09/2024Need more info?Find the full job description here or written belowhttps://docs.google.com/document/d/1o33_IWLVaHWjGYSr3lP4Xtasqt5iKdkmi3WzSfRPtmw/edit?usp=sharingJOB DESCRIPTIONJOB TITLEBusiness and Finance ManagerEMPLOYEREggtooth Limited LOCATION Wellington Square, HastingsRESPONSIBLE TOCo-Director of Business DevelopmentRESPONSIBLE FORBookkeeperWORKING HOURS20 hours a week (hours to be worked Monday to Friday between 9.00-5.30) flexible hours (e.g. could be term time only).SALARY£35,000 FTE (FT - 37.5 hours a week)MAIN PURPOSE OF THE JOBTo ensure our finances are managed efficiently and effectively, enabling us to maximise our impact and deliver high-quality services.Working closely with the Co-Director to source new business opportunities by targeting opportunities and  demographics.Negotiating new contracts with suppliers or customers on behalf of the Eggtooth.Preparing detailed budgets that improve the cost-efficiency of the organisation.Responsible for the day-to-day running of the Finance function. Working with a bookkeeper to ensure accurate financial records are kept, managing payroll, online banking, Xero account and integrations. To produce relevant, timely management accounts, cashflow  and other financial reports with analysis and commentary to inform decision-making  Deliver, oversee and develop robust financial procedures, controls and systems ensuring compliance and diligent resource management appropriate to a growing not-for-profit organisation with limited resources.MAIN TASKS / KEY RESPONSIBILITIESOverseeing and supporting the work of the Bookkeeper to ensure the effective running of the financial operations. Ensuring accurate financial records are maintained,  all transactions are processed and to manage the organisations online banking, Xero account and integrations Preparation of management accounts, cashflow and other financial reports on a monthly, quarterly and yearly basis with accurate commentary and analysis as required by the Co Directors and Board of DirectorsPreparation of the Annual Budget and financial forecasts in conjunction with Co-Directors Board and Senior Managers. Provide support to colleagues to develop and cost operational plans and implement departmental budgeting..Preparation of budgets for specific contracts and service specificationsPayroll, HMRC and Charity Commission reporting and payments. Filing appropriate information with regulatory bodies, such as VAT returns, annual returns, and gift aid claims as appropriateMonitoring cash position and cashflow ensuring adequate reserves to meet our financial responsibilitiesTo review current processes and then develop and implement financial policies, controls and systems that ensure compliance and diligent resource management appropriate to a growing not-for-profit organisation with limited resources. Preparation of year-end accounts to trial balance and liaising with Accountants to ensure accurate financial statements are producedLiaising with contract providers to ensure common understanding, align financial arrangements and negotiate the best priceTo foster a culture of financial responsibility and value for money, developing systems of scrutiny to ensure the best value in all expenditures across the organisationWorking with the Co-Director of Business Development to contribute financial information for funding applications and tenders as required and to support donor reporting and grant administrationRecording, maintaining and monitoring multiple project budgets and income streams GeneralTo carry out all activities in such a manner that data protection requirements are met and in line with the organisation's policies for Health and Safety, Equal Opportunities and any other legislative/licensing that may affect the business. To complete all company training requirementsTo participate in professional development activities and performance management activities as requiredTo understand and keep up to date on organisational policies and practicesTo undertake all other reasonable duties as agreed by the Managing Director and BoardPERSON SPECIFICATION EssentialProven experience of working in a hands-on Finance Manager role Strong knowledge of financial management principles, budgeting and financial reportingProficient in using accounting software and MS Office (particularly Excel) Experience in managing multiple, diverse income streamsDemonstrated experience in managing financial systems, processes and controlsAbility to work flexiblyDesirablePart or fully qualified accountant/bookkeeper within ACA/ ACCA, AAT or QBE or demonstrable equivalent experienceExperience and or knowledge of the voluntary, third sector or charity sector and its financial cultureExperience of supporting an organisation at a time of growth and transitionSKILLS AND KNOWLEDGEBusiness acumen,  sound financial accounting skills and knowledge of relevant financial regulations, reporting standards and legal requirementsExcellent analytical skills with the ability to interpret financial data and provide insights to support decision makingProficient in using accounting software and MS office (particularly excel) and google suiteAttention to detail with the ability to enter data accurately and efficiently.Resilience and the ability to prioritise work in a demanding environment whilst adhering to deadlinesStrong interpersonal and communication skills with the ability to build effective relationships with stakeholders at all levelsAn ability to communicate complex financial information so that it is accessible and easily understoodAbility to identify and implement systems advantageous to improving quality and efficiencyAbility to implement and promote Equal Opportunities PERSONAL ATTRIBUTESA welcoming, friendly and polite mannerEnthusiasm and interest in the job with a can-do attitudeMotivated, reliable and self confident with the ability to work autonomouslyInnovative thinkerHigh level of integrity and commitment to maintaining confidentialityThe desire and ability to work as part of a teamYou thrive in a flexible, creative work environmentThis Job Description is correct at the time of print and gives the main responsibilities and tasks of the role.  These may however be changed or added to as appropriate.There may also be the need for staff to undertake additional duties from time to time, appropriate to the level of the post.  Should these additional tasks become a frequent part of the role, the job description will be revised through consultation with the post holder.Additional Information All posts are subject to a 6 month probationary periodThis post is subject to a Disclosure and Barring Services (DBS) check as well as other pre-employment safer recruitment checks. This post is exempt from the Rehabilitation of Offenders Act (1974) – applicants must be prepared to disclose all criminal convictions and cautions including those that would otherwise be spent under the Act.At Eggtooth, we actively promote diversity, inclusion, and equal opportunity in our workplace. We value the unique perspectives and experiences that individuals from different backgrounds bring to our team. We encourage applications from candidates of all races, ethnicities, religions, genders, sexual orientations, abilities, and ages.CLOSING DATE FOR APPLICATIONS: 27th September 2024