Facilities Co-ordinator

Sue Ross Recruitment are working with a leading, national law firm in the recruitment of a Facilities Co-ordinator. Based from their prestigeous Sheffield City Centre offices, you will support the Group Facilities Manager in overseeing the maintenance and operation of the whole real estate portfolio and associated infrastructure to ensure they always function optimally and safely. The Facilities Co-ordinator will play a key part in ensuring their facilities are managed efficiently, safely and in a way which supports the business objectives. The ideal candidate should possess the following capabilities: * highly motivated with outstanding organisational and communication skills * demonstrated experience in facilities, asset, and property management within a corporate setting * comprehensive knowledge and expertise in managing FM and technical services * exceptional attention to detail * competence in developing and maintaining reliable data and documentation * DSE Assessor qualification is advantageous but not mandatory * basic understanding of health and safety * CPD record including any FM-related training or qualifications * training in Legionella awareness (desirable) * training in Asbestos Awareness (desirable) Responsibilities * support the execution of all facilities activities according to strategy and business goals. * attend tenant meetings regularly, reporting any building issues to Group FM. * offer nationwide support as part of the Facilities team (weekly travel to sites throughout England is required, with some overnight stays (fully reimbursed) * hold regular meetings with contractors, suppliers, and consultants as needed. * help gather asset data on utilities, occupancy, waste, performance, and sustainability. * help with initiatives aimed at reducing energy use, minimizing waste, and promoting eco-friendly practices. * provide daily support for internal teams, suppliers, and contractors for reactive and after-hours work. * conduct regular office inspections to identify and address any concerns, maintaining high standards. * support the Group FM in ensuring that all facilities adhere to relevant regulations and statutory requirements. * co-ordinate the implementation of policies and procedures across the facilities function, including health and safety, ESG, and sustainability. * work with landlord AM/FM teams to ensure statutory compliance of assets maintained by landlords. * collaborate closely with the FM contractor to ensure SLAs are met according to contractual terms. * ensure risk assessments are conducted and reviewed regularly in accordance with the facilities strategy. This is a national role and requires regular travel across offices and therefore a full, clean driving licence is strongly preferred. The costs of travel to locations other than Sheffield will be reimbursed - but not all our locations are readily accessible by public transport. This role offers an exciting opportunity to be part of a one team culture that promotes direct responsibility with an expectation to deliver the best service possible within a collegiate environment. Most importantly, you will have the chance to influence how we view and deliver the future of legal and professional services in a warm, caring organisation, with minimal hierarchy. Unfortunately due to the number of applications we receive, we are unable to provide individual feedback to all applicants. Please assume that if you do not hear from us within 72 hours that your application has been unsuccessful on this occasion. May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment