General Administration Assistant - Part Time, Permanent

Vacancy Type: Permanent Location: HMYOI Polmont Pay Band: Please refer to full job description on SPS career site Salary: £26,567 (Pro Rata) Closing Date: 2024-11-17 Hours of Work: Please refer to full job description on SPS career site Job Purpose: The post holder will provide general administration support for the establishment. Also to ensure the effective and efficient management of all mail items for the establishment – ensuring that all SPS Policies, Procedures and Directives are adhered to. Responsibilities: Carry out general administration duties which includes; photocopying, filing, minute taking, dealing with telephone calls and correspondence. Also covering HDC as directed by the First Line ManagerEnsure the accurate and timely input of appropriate information to manual records and computerised systems.Respond to queries from both internal and external bodies.Accurately check, record and update Prisoner database when required within a reasonable timescale.Dealing with incoming mail on alternate Saturdays in line with SPS policy.Carry out any other duties as required, including cover for any other administration duties within the establishment. Person Specification SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role. Qualifications Requirements Two national five qualifications, including English and Maths/Arithmetic or relevant administrative experience. Essential Experience Requirements Knowledge Skills Requirements Competent an experienced in all aspects of administration. Essential Competent in the use of Microsoft Packages including Excel, Word and Outlook. etc. Essential Experience of working with secure and confidential information. Essential Selection Methods Please refer to full job description on SPS career site