Health & Safety Administrator

Duties:

• Update tracker from company database and populate fields (e.g. cost, Batch codes)
  Starting Customer complaint investigation forms and send out to relevant person
  Chase departments on open any Investigations
• Take sufficient minutes of 2 short daily H&S morning meetings. Important but fairly informal.
• Take minutes of SHEQ annual meeting.
• Employees from each department (approx. 6) - noting minutes and filing these.
  Assist with audits in terms of getting documents ready.
  
• Carrying out the administration i.e. recording for ToolBox Talks which involves the following:

Update ToolBox Talk register
Gather missing Toolbox Talks information from recipients.
Print and distribute where required
Filing / checking

Distribution of Safety Alerts (emailing and placing around site)

• Update Site Compliance Register (Monthly)
  Update the question banks and upload onto system.
• Ensure Noticeboards are regularly updated across the site.
• Update TV Slides again situated across the site; this is a desk top digital activity.
• Email correspondence with Contractors.
• Administration of COSHH (Control of Substances Hazardous to Health. This information needs to be carefully filed so it can be retrieved with ease.
• Obtain safety data sheets from suppliers (can sometimes be retrieved from suppliers' websites)
  Complete Assessments (after training)
  Update register
• Update SHEQ dashboard from Benchmark (every morning)
• Assessments and tracker updates
• Training Matrix development and update / chase
• Maintain records of Hand Arm Vibration checks and email out to relevant departments
• General Admin Work: General email enquiries, Printing/laminating for plants e.g., notices/temporary signs etc. General Filing
• Daily Reject cost reports
• Record Accident and Incident follow up actions
• And any other duties Required

Personal Profile:

• SHE experience/knowledge is required
• SHE qualifications desirable but not essential
• There may be a requirement to travel to another local site.
• You will need transport because there are some occasions when you need to pop to another local site to carry out some H&S administration.
• Attention to details is absolutely key in this role.

Hours: 9am - 4pm. There is a possibility that this could go permanent but there are no guarantees.