Company:
CV-Library
Location: London
Closing Date: 20/10/2024
Salary: £28,000 Per Annum
Hours: Full Time
Type: Permanent
Job Requirements / Description
We are currently looking to add a Travel and Expenses Coordinator to the team; this role is designed to optimise the efficiency and effectiveness of the company's travel arrangements. It is a great opportunity to impact the company's bottom line and to significantly streamline existing processes. The ideal candidate will be organised, have a keen eye for detail and a drive to improve processes.
Responsibilities
Administration:
Book flights, hotels and car hire for contractors as required by consultants
Liaise with travel companies to obtain best rates, bulk discounts etc
Liaise with contractors to ensure they have correct documentation for travel
Resolve issues and obtain refunds where appropriate
Keep in touch with contractors to ensure any issues arising are dealt with appropriately.Accounting:
Ensure costs of travel are recorded in a timely and accurate manner in RSM
Ensure all relevant documentation is provided to billing team to enable recovery of costs from clients where applicable
Ensure costs of travel are recorded in the Sage accounting system.
Ensure amounts billed to clients are correctly allocated to outstanding costs
Ensure any deposits are recovered from hotels and other accommodation
Provide insightful reporting to billing team to maximise recovery of costs
Maintain database for company's carbon data reporting
About you:
Fluency in English, other languages are desirable
Semi finance background would be advantagous
Competent in Microsoft Office
Great attention to detail
Excellent communication and organisation skills
Ability to work efficiently under pressure or to tight deadlines
Ability to work independently and as part of a team
About ersg
Set up in 2008, ersg is an award winning, international leader in staffing services to the global energy and built environment markets. We work with major international companies through to smaller independent businesses to enable their projects to be facilitated effectively throughout the entire project life cycle. Whilst headquartered in London, our global business has over 200 staff with offices across Europe, North America and Asia.
ersg are an equal opportunities employer; we are committed to promoting equality of opportunity for all staff job applicants. We do not discriminate against staff or applicants on the basis of age, sex, race, disability, pregnancy, marital status, sexual orientation, gender reassignment or religious background; all decisions are based on merit
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