Administrator

Stepnell are recruiting a highly organised and proactive Administration Assistant to support our East Midlands Director and Senior Management Team and People team. The ideal candidate will enjoy a varied and challenging role and be the key point of contact, managing daily correspondence, providing full administrative support. This role requires excellent problem-solving skills, confidentiality, providing timely and professional customer service to our team at Stepnells. Reporting to our Regional Director, the key responsibilities are: * Diary Management: Coordinate calendars for the Regional Director and Senior Management Team, organise meetings and events, and maintain an annual meeting schedule * HR & Recruitment Support: Support the whole employee lifecycle, CV shortlisting, Interview arrangement, Job advertising, new starter on boarding, and contract creation. Ad-hoc HR project support. * Administrative Support: Prepare reports, presentations, and professional correspondence, ensuring accurate distribution of important documents * Meeting Coordination: Organise, attend, and take minutes at meetings, distributing them to relevant stakeholders * Team Liaison: Communicate with internal team members and external clients, maintaining a high level of professionalism * Document Management: Create and manage reports, presentations, and spreadsheets in Excel and PowerPoint. Maintain databases and ensure administrative systems run smoothly * Project Management: Manage the compilation of monthly KPI reports and Board Reports * Travel Arrangements: Coordinate travel and accommodation for the Senior Team. * Operational Efficiency: Proactively identify and implement process improvements to optimise regional operations The ideal candidate: * Strong administration skills ideally from a Recruitment, HR or PA background but not essential * Demonstrate strong communication skills and professionalism in all interactions. * Ensure excellent time management and organisational skills in the handling of tasks. * Act as a reliable point of contact for regional inquiries and concerns. * Excellent written and verbal communication skills * High proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Word * Strong organisational and multitasking abilities, with great attention to detail * Ability to maintain confidentiality and handle sensitive information * A team player with excellent time management skills Why Stepnell At our core, we are committed to inspiring, nurturing, and investing in our people, ensuring that their careers are both fulfilling and rewarding. As proud holders of Investors in People Gold accreditation, we recognise that our employees are the driving force behind our success. We value everyone's contribution and curiosity rules within our teamship philosophy. We aim to empower our people to make a difference and drive positive change across our business and services. To show our appreciation, we offer generous and competitive benefits including, an enhanced pension scheme with a Stepnell contribution of 7% to help secure your financial future, annual leave that increases with service and the flexibility to purchase more, market-leading employee referral scheme, and for eligible roles comprehensive health coverage, adjustable start and finish times and a car allowance or company car. Join us in a collaborative and inclusive environment where your well-being is our priority, and your contributions are truly valued. About Us We are a family-run business with a history of more than 155 years, we are stable and reliable, making long-term decisions in the best interest of our people and customers. Our unique and growing capabilities span construction, property development, energy, joinery, and concrete repairs, enabling us to meet the diverse needs of our customers. With six regional offices in Nottingham, Rugby, Wantage, Bristol, Southampton, and Poole, across 3 business units, our geographical reach allows us to maintain high levels of repeat business, currently representing 75% of our turnover. Our team of experts rises to every challenge, we are proactive problem solvers, and collaborate every step of the way, ensuring our customers have a smooth experience