Company:
Pembroke College
Location: Oxford
Closing Date: 21/10/2024
Hours: Full Time
Type: Permanent
Job Requirements / Description
Role overview
The Development Coordinator will provide administrative support to the Development team. The role is ideal for someone interested in pursuing a career in fundraising and alumni relations as the post-holder will be exposed to a wide range of experiences and training opportunities.
Key responsibilities
The main duties to be carried out by the post-holder include:
Alumni Relations
* Manage the Development team inbox and act as the main point of contact for Pembroke’s alumni and other supporters by email, phone, and in person; Deal with external communications to the office and forward queries to the appropriate colleague where required.
* Produce briefing notes for the Master, Fellows, and other key staff and volunteers prior to events for alumni relations, stewardship, and fundraising purposes.
* Ensure that the alumni pages of the College website are kept up-to-date and contribute to the generation of online content for social media.
* Process credit card payments for events and ensure accurate records are kept and card details handled securely; Provide administrative support to the Pembroke College Ambassador programme.
Operations and Office Management
* Work with the Database and Insights Officer on projects to clean and improve data held on the university-wide DARS database; Process updates to contact and other details submitted by alumni; Ensure that the database is maintained with accurate and up-to-date details on Pembroke alumni and other constituents.
* Deal with payment and pledge-related queries from donors and potential donors.
* Provide logistical support for overseas trips and other visits undertaken by Development staff.
* Take minutes for meetings of the Campaign Board, Development Committee, Alumni Advisory Board, and other groups.
Internal collaboration
* Work collaboratively with the wider team and colleagues across Pembroke, supporting work outside your functional area where necessary; Provide general support and assistance to the team, particularly for event administration and donor stewardship.
* Support fundraising colleagues with regular giving activities including telethons and mailings; Attend events as required and assist the Senior Alumni Relations Officer to ensure they are successfully delivered.
* Co-ordinate stationery and office supplies including fundraising and alumni relations materials; Collect and deliver post to the Porters’ Lodge.
* To undertake such other duties as may be reasonably required by the Development Director, which may include travel and event attendance outside standard working hours.
Person specification
Essential
* Educated to degree level or equivalent experience.
* Excellent communication and interpersonal skills; Good analytical, IT, and administrative skills.
* The ability to take the initiative; plus good organisational skills.
* Ability to work within an interdependent team; ability to deal with confidential matters and act with discretion.
Desirable
* Experience in alumni relations, fundraising, customer relations, or a related field; understanding of Gift Aid and international tax-effective giving mechanisms.
* Knowledge and experience of the Higher Education sector.
* Experience of using a CRM database, preferably DARS, and experience of working within a fundraising campaign.
Benefits include Membership of the University pension scheme, Free lunches during working hours, Pension contributions, 30 days of annual leave, Discounted travel pass and cycle-to-work scheme, Access to Employee Assistance Programme, and Training and professional development opportunities.
Deadline 30 October 2024, 9am
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