Commercial Administrator

Department FunctionThe central Commercial function offers guidance and assistance to the wider business to ensure commercial teams identify and develop business opportunities, and the profitable management of projects and contracts, from inception to completion. Managing both internal and external relationships is key, and the subcontractor database is vital to the successful delivery of our sites and products. Working in collaboration with all other functions is vital, as each has an overall input in the budget and deliverability of each site that we either bid on or produce. Commercials’ early involvement in land includes appraising all risk, opportunity, cost and revenue, producing LPE’s, PLA’s and SIT’s. Guidance, structure and systems are in place to ensure a smooth and timely tendering process, which ultimately results in the awarding of contracts for all elements of the budget. The consistency and visibility of reporting that drives the deliverability and success of the sites is evident through the CVR process, which the Commercial teams manage on a bi-monthly basis. Job summary/PurposeTo deliver efficient and professional administrative support to the Procurement Team. Primary ResponsibilitiesOpen, date stamp and distribute daily posts and put in relevant trays for each Buyer. Maintain sub-contractor/supplier/plant database ensuring all information such as addresses, contact numbers, and contact names are accurate for use by the department. Assist in tendering subcontractors and materials including uploading documents to Dochosting for tender/Site use. Maintain sub-contractor CDM 036 and Health and Safety files to ensure all current sub-contractors have the required level of liability insurance to work on-site and ensure sites have up-to-date information to hand. Maintain potential sub-contractor files and process new sub-contractors for inclusion on Tender lists/Health and Safety Matrix and obtain the appropriate approvals. Issue Health and Safety Newsflashes to sub-contractors when required and chase responses within the necessary timescale. Create Framework Agreements and issue to sub-contractors for signing, log to ensure outstanding agreements are chased on a timely basis and submit to company solicitors once returned for certification. Update Framework Agreement Matrix. Process orders for materials and sub-contractors via IBIS for Technical, Sales, Customer Services and BU Overheads. Process sub-contract payments/deal with payment queries for Sales and Customer Services. Assist Commercial aspects of Options Online with processing the Sub-Contractor's Options Orders on COINS. Liaising with Groundworkers and Reconomy to obtain up-to-date information with regard to Site Waste Management Matrices and SWMP’s for new sites. Send out NHBC CQR Inspections in letter form to sub-contractors on relevant sites. Send out Self-Billing Agreements on a yearly basis and collage and send to Accounts to update the system. Maintain department's daily calendar ensuring it is kept up-to-date with all holidays and meetings. Assist team to ensure we remain fully compliant with the Operating Framework. Experience, Qualifications, Technical RequirementsPrevious experience of working in a high paced office environment COINS system Good communication skills Good knowledge of Microsoft suites of computer software Previous experience of working within a volume house builder/construction environment Inclusivity StatementAs a proud Disability Confident Employer, Taylor Wimpey is committed to creating a diverse and inclusive workforce. We actively collaborate with individuals who have disabilities and long-term health conditions which have an effect on their ability to do normal daily activities, ensuring that barriers are eliminated when it comes to employment opportunities. In line with our commitment, we guarantee an interview to applicants who declare to us during the application process that they have a disability and meet the minimum requirements for the role. Join us in building a truly diverse and empowered team.