Accounts Payable Administrator

Who Are We?

• We’re a specialist engineering contractor, with a reputation for designing and delivering some of London’s most complex and innovative engineering projects.
• We provide a value-based integrated approach. Focusing on quality and innovation in the delivery of major demolition, piling, civil engineering and bespoke reinforced concrete sub and superstructure solutions.
• Notable schemes include HS2, Claridge’s Hotel basement and Battersea Power station, Admiralty Arch.
• We develop smart engineering solutions to complex problems and develop methods of working that enable fast delivery with safety and quality by design.
• We operate a risk-based approach in everything that we do; identifying and mitigating risks through our planning.
• We compliment this with our in-house supply chain, self-delivery philosophy and our support services.
• We’re a London specialist

The Role:

This role supports the Accounts Payable Manager by managing the Purchase Ledger and Subcontractor Ledger for all McGee companies.

Key Responsibilities:

• Manage and maintain the Purchase Ledger and Subcontractor Ledger for all McGee companies.
• Oversee accounts, invoices, and sub-accounts mailbox, ensuring timely and accurate responses and action.
• Process invoices onto the COINS system via manual input or Tradex E-Commerce, ensuring accuracy and compliance.
• Enter subcontractor certificates through manual input.
• Distribute invoices to relevant departments or personnel for approval and ensure timely processing.
• Reconcile supplier statements before payment runs to ensure all transactions are accounted for correctly.
• Create and maintain supplier and subcontractor account setups, including updates and adjustments as needed.
• Schedule and process payments for supplier invoices and subcontractor certificates in accordance with company payment terms and policies.
• Handle the processing of cashbook payments and ensure accurate record-keeping.
• Generate and distribute a weekly problem invoice report to relevant departments to address any discrepancies or issues.
• Manage and process employee expense claims, ensuring compliance with company policy and accuracy of documentation.
• Schedule and process payments for employee expense claims in a timely manner.

Skills and Qualifications:

• Ideally you will have previous experience in an Accounts Payable role.
• Strong attention to detail and accuracy in data entry and processing.
• Strong communication skills, both written and verbal.
• Ability to work independently as well as part of a team.
• Proficiency in Microsoft Office, particularly Excel.
• Someone with CIS knowledge would be a bonus.

If you would like to join a team of exceptional people, working on high-profile complex engineering projects in London, please contact our Recruitment Manager directly at [email protected] for more details on the role and an initial conversation in the strictest confidence.

McGee is a committed Equal Opportunities and Diversity employer.