We are seeking a skilled and motivated Administration Assistant for a 6-month temporary role, with the potential to become a permanent position. This role requires supporting senior management by performing various administrative tasks, such as managing communications, organising meetings, and maintaining office systems. The position offers a dynamic work environment and requires someone who can manage multiple tasks efficiently and accurately, contributing to the smooth operation of the office.
Working hours are Monday to Thursday from 8:30 am to 5:00 pm, with a half-hour unpaid meal break, and Friday from 8:00 am to 1:30 pm.
Who This Job Would Suit
This role would be ideal for someone with excellent organisational and multitasking abilities, who thrives in a busy office setting. The candidate should possess strong communication skills and the capacity to interact effectively with various stakeholders, including customers, clients, and suppliers. It would suit a proactive individual who is comfortable handling a wide range of responsibilities, from general office duties to assisting with bookkeeping and report preparation.
Key Responsibilities
- Support all Directors with administrative duties.
- Act as a point of contact for customers, clients, and suppliers via email, phone, or in person.
- Welcome visitors, organise security clearance, and escort them to meetings.
- Coordinate meetings and appointments, including scheduling, reminders, and preparing materials.
- Take dictation and minutes during meetings.
- Produce reports and briefs as required.
- Organise filing systems and update office databases.
- Assist with basic bookkeeping tasks, such as invoicing.
- Arrange travel plans and accommodation for staff members.
- Order office supplies, such as stationery and printer refills.
- Respond to questions and requests for information.
- Perform general office duties, including copying, scanning, and filing documents.
Benefits
- Competitive hourly rate between 12.50 - 14.47
- Potential for the role to become permanent
- Opportunity to work closely with senior management
- Experience in a dynamic and fast-paced office environment
- Professional development opportunities
If you would like further information on the position, please contact Samantha on (phone number removed), or email your upto date CV to (url removed)