Executive Team & Office Assistant

ABBA Voyage is a concert like no other, blending cutting-edge technology, spectacular lighting, and some of the most beloved songs ever written. Since the custom-built arena opened in May 2022, the show has been astounding and delighting thousands of visitors from across the world. But as we continue to build on the success of the London show and with rapidly expanding growth plans, the journey is only getting started. We are looking for talented and passionate individuals to join our already world-class team. This is a rare opportunity to be part of something truly iconic and really make your mark. If you’d like to take your career to the next level, we’d love to hear from you!See what audiences have been saying about the show: https://www.instagram.com/p/CghOCTIDdy3/ROLE OVERVIEW:As the Executive Team & Office Assistant, you will play a crucial role in ensuring the seamless operation of our central office whilst providing administrative support to the Executive team. This position offers a unique opportunity to contribute to a dynamic and collaborative work environment. You will be involved in ensuring the day-to-day office systems run smoothly and support the operations and administrative needs of the company Executives. This newly created role is ideal for someone eager to enhance their administrative skills as an Executive Team & Office Assistant, whilst build knowledge of business best practices and operational support, technology, tools and platforms.KEY ROLES AND RESPONSIBILITIES:Provide an excellent experience to employees, clients and visitors as a company representative and first point of contact.Oversee the day-to-day running of our central office including the management and ordering of office supplies and equipment, managing within budget.Maintain the central office ensuring spaces are kept tidy and adhere to health and safety and fire regulations and ensure the smooth running of meeting room AV equipment.Manage facilities maintenance requests for the central office and escalate issues accordingly.Provide administrative support to the Executive team with scheduling, room bookings, travel bookings, research, expenses and reoccurring data entry tasks.Complete data entry projects inputting and updating information on excel.Contribute to the logistics and execution of ad hoc office projects.Participate in the social committee to organise company events and activitiesWork with the Business Operations & Executive Assistant to further develop the working relationship with our IT provider and related projects, being proactive to ensure that IT systems operate successfully across the two office locations. Organising troubleshooting when required to ensure that all office and IT equipment runs seamlessly.Assist with onboarding new hires, including accreditation and working with IT to prepare workstations and IT equipment when required.Support the business operations processes ensuring company guides and documentation are kept up to date and any changes in office processes are communicated to the business.Deputise for the Business Operations & Executive Assistant when required.Please note that these points are only an outline of your main role and responsibilities, and that there will be additional day to day duties expected of you to ensure the smooth and effective running of your department and the show. As this is a newly created role your duties and responsibilities will evolve over timeABOUT YOU:Have strong organisational and time management skills.Have prior experience as an Office Assistant/Office Manager or a Personal/ Administrative Assistant.Can multitask and handle competing demands across multiple systems.A positive mindset with a can-do attitudeA high attention to detail.Previous exposure to Company operations.Proficiency in administrative and data entry tasks.Experience in a role requiring confidentiality and discretion.Proficient in the use of Microsoft Word, Excel and Outlook.Flexible approach with an ability to use own initiative.WHAT’S IN IT FOR YOU:The opportunity to be part of a revolutionary concertCompetitive salary and bonus scheme6% matching pension contributions10 complimentary tickets to the show every year, and discount tickets and Oceanbird Lounge accessHealth Care Cash Plan, EAP and retail discountsOUR VALUESBrave & RespectfulWe take great pride in ourselves and what we do. We deliver our very best for each other, our guests, our partners and our community. We create value, but not at any cost, so we’re never cheap and never greedy. We think it’s better to try and sometimes fail, than not try at all. We make decisions based on what we believe is the right thing to do, to ensure we make a positive impact and truly represent ABBA.Better TogetherWe believe in welcoming people just as they are – unique human beings – and accepting them with open minds. We know it takes every one of us to create the ABBA Voyage experience, which is why no one’s more important than the other. We expect everyone to make each other feel seen and appreciated, and work as a collective. It’s the shared connections and sense of togetherness we build that makes ABBA Voyage such a meaningful communal experience.Like No OtherWe are passionate about always moving forwards and going beyond expectations – our own, our company’s, our audience’s, our communities’ – to be part of something you can’t quite put into words. We see any challenge as an opportunity to learn, to try new things, and to inspire and make a difference. There’s a magic about ABBA Voyage that is achieved by using our imagination to make all our interactions extraordinary.DIVERSITY AND INCLUSION STATEMENTHere at ABBA Voyage, we strive to be a business where difference is valued and everyone is able to thrive in a culture of equality, inclusion and belonging. We are committed to providing a truly inclusive environment that reflects today’s society, where everyone is able to bring their true selves to work, and where diverse voices and backgrounds are valued, heard, and well-represented.ABBA Voyage welcomes applications from all sections of society. We are committed to equal employment opportunities regardless of race, religion, or belief, ethnic or national origin, disability, age, citizenship, marital, domestic, or civil partnership status, sexual orientation, gender identity or any other basis as protected by applicable law. If you have a disability or additional needs that require accommodation, please do not hesitate to let us know at the point of application.BE YOUR BEST STATEMENTWe want everyone to make the most of the opportunity to shine and showcase their talents, so we are happy to make adjustments in the recruitment process so you can be your best! Please don’t hesitate in discussing any specific requirements with us, or if you would feel more comfortable, you can email us confidentially at [email protected] to let us know how we can support you.