Company:
CV-Library
Location: Coventry
Closing Date: 08/11/2024
Salary: £25,000 Per Annum
Hours: Full Time
Type: Permanent
Job Requirements / Description
Site Administrator
Coventry, CV4
£25,000 per annum
Monday-Friday 08:00-16:00 (flexible)
Role Purpose:
The overall purpose of this position is to be responsible for all administrative functions on site including personnel, payroll, purchasing and other administrative duties where required.
Responsibilities include:
General Administration:
Maintaining holiday records
Maintaining knowledge of the whereabouts of designated individuals
Answering the phone professionally, taking messages and passing them on
Receiving and distributing incoming post and issuing outgoing post
Monthly H&S KPI reporting
General administration duties as and when required
Creating and tracking POs for all departments
Supporting KPI reports
Human Resources Administration:
Update and maintain the appropriate personnel records / Training records
Produce contracts of employment for non-salaried staff where required
Update and maintain the time and attendance system, where appropriate
Support training and maintaining training records
Assist in minute taking during investigation / disciplinary meetings
Track and file all toolbox talks, start of shift briefings, H&S / quality sign offs
Keeping employee contact list up to date
End of month agency and contractor hours reporting
Update lateness / absence trackers
Create report for attendance awards
Payroll Administration (Support):
Working Knowledge of Kronos T&A system.
Liaison with site managers on payroll adjustments
Liaison with head office payroll
Providing a backup point of contact for site payroll issues
Assisting with new starter packs for Payroll and removal of leavers.
Cross reference of attendance of “Teams” to Kronos system & Agency costings
Reporting of payroll issues to contract manager
Purchasing Administration:
Raising of Purchase requisitions by the necessary authority.
Expediting of orders and liaison with suppliers to ensure timely delivery of goods.
Liaison with supplies to resolve discrepancies on deliveries.
Ordering and tracking consumables
Tracking purchasing & receipting of purchase orders on Navision together with Managers
Performance Measures
Achievement of yearly personal targets and objectives
Feedback from internal colleagues and senior management
Completion of all tasks and projects within agreed timeframes
Essential Qualifications:
Previous Administration experience
Highly proficient in excel and can analyse and understand a varied range of data in different formats daily
Must be able to engage within the cross functional teams and key stakeholders at all levels in the business
Must be able to manage and deliver operational processes and key work streams to meet the strategic objectives of the area and to drive efficiencies
Experience in a fast-paced customer-facing role and be able to create / analyses data reports using excel by given deadlines
They will need to be a good communicator with the ability to communicate ideas.
Able to work to deadlines and deliver requests for management information and reporting
Excellent organisational skills and attention to detail.
Quick learner with the ability to work with new tool sets and offer improvement ideas to these
A good understanding of the wider impact the engineering function has on a manufacturing business (desirable)
Benefits:
5% company pension
X 2.5 life assurance
25 days holiday
Company sick pay scheme
Cycle to work
Employee assistance program
Long-service awards
Salaried achiever award
We operate from several prime locations in the area and are likely to have an office right near you. Our team offer a unique service tailored to match your precise needs, and can assist you with the following job roles: Sales Manager, Business Development, Field Sales, Sales Executive, Telesales, Telemarketing and Account Managers.
We are always on the lookout for the very best talent, so if you know anyone, refer them to our professional and friendly team who will be more than happy to help.
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