Project Administrator

My Design Co

We are a small and passionate design company based in Shoreditch, London. UK. Working on a variety of creative projects across branding, and visual communication, we also have an online retail company selling bespoke paper and wooden products. We are looking for a Project Administrator to help us keep our projects and all administration requirements on track.

Role

As our Project Administrator, you will support our two directors, ensuring that all the behind-the-scenes work is organised and well-coordinated, and ensuring internal communication and paperwork are on point throughout the business.

Key Responsibilities

• Provide day-to-day administrative support to the directors, helping to keep everything running smoothly.
• Assist in scheduling and tracking project timelines, ensuring key milestones are met.
• Keep project documents up-to-date, including contracts, invoices, and reports.
• Help monitor project budgets, track expenses and ensure projects stay on target financially.
• Act as the point of contact for customers and suppliers to our online retail business, ensuring clear and timely communication.
• Organise meetings, prepare agendas and take minutes to keep everyone in the loop.
• Support the team with ad-hoc tasks as needed, from ordering supplies to coordinating deliveries.

Skills & Experience

• Previous experience in an administrative or project support role.
• Excellent organisational skills and the ability to juggle multiple tasks at once.
• Strong communication skills, both written and verbal, with a friendly and professional manner.
• Attention to detail and the ability to keep things running smoothly and on time, especially when deadlines are tight. 
• A proactive, problem-solving attitude, willing to pitch in wherever needed.
• Good mathematical skills, with previous experience in writing costing proposals and invoices.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with project management tools such as Mondays and Notion - We would welcome and encourage any new suggestions regarding organising and efficiency.

What We Offer

• A pivotal role within a small team where your contributions will make a difference.
• A professional and collaborative working environment in London, with flexible working opportunities if you prefer to work remotely.
• A good salary of 23K + related to experience with 30 days holiday per year (including bank holidays)
• Starting on a 3-month contract with a view to future employment or contract extension.

Apply

If you’re organised, proactive, and looking for a role where you can support creative projects, and you find facilitating all the supporting paperwork fun and satisfying, we’d love to hear from you!

• Please send your CV with a cover letter to [email protected] by 19th September 2024.
• We will only be contacting a short list of candidates, so many thanks in advance to each and every one who applies for this role, we much appreciate your interest.