HR Executive (Maternity Cover)

HR Executive (Maternity Cover – 6 months Fixed Term Contract) role offering up to £28,000 FTE per annum plus benefits, working on a hybrid basis, 3 days office, 2 days from home, available immediately. The role involves providing administrative support reporting to the Head of HR and People, this position plays a key part in ensuring the HR department functions effectively and professionally, with a primary focus on administrative tasks. The role supports various HR processes, from recruitment to employee management, and escalates complex HR issues to the Head of HR. Key Responsibilities: The HR Executive handles a wide range of tasks related to daily HR operations, recruitment, employee management, and adherence to policies and procedures. Some of the primary duties include: Handling HR Enquiries: Addressing routine HR questions, emails, and phone calls, and escalating complex issues to the Head of HR. Recruitment Support: Assisting with the recruitment process by sourcing candidates, reviewing CVs, arranging interviews, taking minutes during interviews, and offering feedback. Apprenticeship Management: Overseeing apprenticeship schemes by liaising with colleges, managing expectations, completing paperwork, and reviewing current apprentices. Onboarding New Employees: Managing the onboarding process, including sending offer letters, creating ID cards, ensuring new starter forms are completed, and performing pre-employment checks (DBS, references, etc.). Employee Absence Management: Recording and analysing employee absences, reporting long-term sicknesses, and handling SSP (Statutory Sick Pay) requirements. Holiday and Timesheet Processing: Approving and recording holidays, informing payroll of absences, and ensuring holiday entitlements are communicated. Processing employee timesheets and ensuring accurate records for payroll. Training Management: Booking training sessions, recording completion, and saving training certificates. The role also includes coordinating Occupational Health Assessments and handling employee welfare issues. Policy and Legal Updates: Assisting with updating company policies, including the employee handbook, and ensuring the HR team is informed about employment law updates. Disciplinary and Grievance Support: Assisting in investigations, disciplinary procedures, grievance cases, and capability matters by providing accurate minute-taking and maintaining records. Employee Appraisals and Pay Management: Recording annual appraisal information, tracking pay increases, and ensuring all documentation regarding pay changes is properly processed. Family Leave and Benefits Management: Organising family leave documentation and overseeing the administration of company benefits. Exit Procedures: Organising resignation acceptance letters, facilitating the leaving process, and conducting exit interviews. Reporting: Providing departmental performance data and analysis for decision-making by the Head of HR.Person Specification: To succeed in this role, candidates must have a CIPD Level 3 qualification and 1-2 years of experience in a fast-paced HR department. Proficiency in Microsoft Office, Adobe Acrobat, and HR systems are essential. Knowledge of UK Employment Law, apprentice schemes, and college portals is also crucial. Strong communication, organisational skills, confidentiality, problem-solving abilities, and a supportive approach are emphasised. Desirable qualifications include being a Mental Health First Aider and having experience with staff scheduling systems. In conclusion, this role combines a wide variety of HR administrative tasks, ensuring smooth HR operations across multiple companies. The ability to handle daily HR inquiries, support recruitment and onboarding, manage employee records, and maintain compliance with HR policies is essential to the success of the HR Executive