Administrative Assistant - Chinese Speaking

Key Responsibilities:

• Office supplement management: Ensure smooth office daily operation; continuously improve the office environment and deal with staff daily requests/complaints.
• Office asset management: regularly check the asset a)management quality and supervise and provide support if required. b) asset allocation c) asset disposal/ scrap
• Storage room management: Ensure office has enough stock and all the items placed in an organized and trackable system.
• Procurement assistant: to raise the purchase order as requested and receive the service/goods and proceed the payments on a timely manner.
• Meeting and event support: timely support to supervisors and departments, results-oriented.
• Business trip support: generated invitation letter, booking transportation and accommodation for visitors and staff relocation.
• Supplier management: Maintain regular communication with suppliers, and report issue to supplier in timely manner and mange supplier performance appraisal
• Others: occasionally cover reception if required.
• Weekly meeting and quarterly report to Line Manager.

Person Specification:

List details of Knowledge, Skills, Experience and Qualifications needed to do the job:

Required:

• Hands-on and can-do attitude
• Well-organized and structured working style.
• Great communication ability.
• Good command of MS Office (Word, Excel, PowerPoint, Outlook)
• Team spirit, openness for an international environment and Chinese business culture

Desired:

• 2 years + experience in similar role would be desired
• Fluency in both English and Chinese (written and spoken)