Personal Secretary (Band 3)

Apple Recruitment are recruiting for a ­­­­­­­Band 3 Personal Secretary on behalf of our client to work in Enniskillen Public Sector * Hourly Rate: £11.67 * Hours: 37 ½ , Mon-Fri, 9am start * Duration: 3 months + * Location: Enniskillen Please note only applicants that match this criteria can be considered for the role. Main duties and responsibilities: Provide a full secretarial support service to the team and other professionals. Criteria: * 5 GCSE’s (Grades A-C) to include English Language and Maths or equivalent of higher educational standard and one year’s secretarial* experience; * OR NVQ Level 2 in Business Administration or equivalent or higher educational standard and one year’s secretarial* experience; * OR 3 years secretarial* experience; * *Secretarial experience is defined as experience in an office based environment to include diary management, dealing with enquiries, word processing, co-ordinating meetings and taking notes at meetings. * In addition to one of the above, 6 months experience using Microsoft Office including Outlook, Powerpoint, Excel and Word is also essential. * Ability to manager workload effectively and meet tight deadlines * Ability to use initiative * Effective communication and interpersonal skills * Experience working as part of a team with successful outcomes Duties: 1. Provide a full secretarial support service to the team and other professionals. 2. Maintain diaries; arrange diary dates, venues, travel arrangement and hospitality. 3. This also includes minute taking, audio typing and shorthand/note taking. 4. Organise the office and carry out routine secretarial duties which include the development and maintenance of an efficient filing system, brought forward system, mail distribution, photo copying, binding and ensure relevant files are available for meetings. 5. Open and record incoming mail and direct correspondence for the Team or otherwise deal with routine items..This will include the writing and drafting of routine letters for signature. 6. Facilitate communication within the department by liaising with relevant staff. 7. Dealing with telephone calls and enquiries and taking relevant action as appropriate. 8. Type letters, memorandums and minutes. A high level of word processing skills will be required and the post holder will also be required to develop skills on Microsoft Office software and other computer packages as and when required. 9. Assist in the production of Power Point presentations required by department. 10. Provide administrative support in the production of policies and reports produced within the department. 11. Supervision of clerical staff if post requires so. 1. Management of stationary stock levels throughout the department using stock catalogue and non-stock requisitions so levels of stock are adequately maintained. Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details. If you wish to apply or would like more information, please email your CV in Microsoft word format to Julie Skelly Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer