Facilities Officer (Health & Safety and Maintenance)

Our client based in Silsden is looking to recruit a Facilities Officer on a part time, permanent basis. Duties will include: Site Maintenance • Carry-out minor repairs and fixes within the bounds of regulations and own experience and qualifications. • Maintenance of the site, to include repair work, e.g. changing light bulbs, painting, cleaning of some external areas, ordering office furniture and fixtures and fittings. Health & Safety • To keep colleagues safe by ensuring the building meets all health & safety regulations and that effective procedures and training are in place for all colleagues and visitors. • Carry out new starter Facilities and Health & Safety Induction for all new starters • Maintaining appropriate Health & Safety inspections, paperwork and to keep updated with regulations. • To ensure all Society Policies relating to the Health & Safety of the building, and colleagues are maintained, and adequate controls are in place to monitor ongoing safety compliance. Facilities • To be a key holder for the business and where necessary take out of hours calls in case of emergency. • To oversee the day-to-day operation of the facilities and to check that standards are being maintained. • To respond to incidents (such as failures in the supply of power, water etc) and to coordinate with the Business Continuity Incident Management Lead to maintain essential services and communication. • To prepare the annual budget for the operation and maintenance of the facilities. • Ordering of office provisions e.g. toilet roll, kitchen equipment, light bulbs etc. • To manage the operation of the security systems and services - including access control, CCTV, systems, fire control systems and the intruder alarm. • Manage the Door Access system and provision of fobs to colleagues • To manage other services and contracts used to operate the premises Including: Contract cleaning company, Lift maintenance, plant room equipment, trade waste contracts, gardeners plus others. • To prepare and implement long-term plans for the facilities, including strategies for the procurement of contracted services. • Manage office renovation projects, including full project plan and costings. • To manage the development of tenders issued to external contractors and to thereafter supervise the successful delivery of the work. • To support the Society in the arranging of special events - such as onsite member functions. • Maintain Premises Page on the Intranet • To ensure an equipment database is kept up to date. • To welcome visitors arriving at the Society Sustainability • To ensure best practices are followed for maximising the building sustainability, efficiency and the reduction of the carbon footprint. • To monitor and record energy consumption, generation and other sustainability metrics for reporting and measurement purposes Skills & Experience: Essential: • Proficiency in IT, including good knowledge of Microsoft, including Word and Excel • A recognised qualification in Health & Safety • Excellent communication skills, both verbal and written • High level of attention to detail and accuracy to drive a 'right first time, every time' approach • Exceptional organisational skills • Proactive approach to work. • A proven understanding of building maintenance requirements and the ability to undertake minor repairs. • Ability to prioritise and manage workloads. • Ability to work under pressure and meet tight deadlines. • Work effectively as part of a team and has the ability to work productively and efficiently without supervision. Ability to use initiative to find solutions to problems. Desirable: • Experience, knowledge and a keen interest in sustainable, energy efficient buildings and building systems. • Promotes the sustainability agenda in the maintenance of the buildings and in the procurement of services and materials. Salary - £33,000 to £37,620 per annum (full time equivalent) depending upon experience Pro rata for 0.6 FTE equates to £19,800 to £22,572 per annum Hours of work - 21 hours per week, 3 days per week. 7 hours per day, between the hours of 8am and 6pm (1-hour unpaid lunch). Actual working days: Monday, plus two additional days (to be agreed) This role is a mix of hands-on work, 1.5 - 2 days per week, with approximately 1 - 1.5 days per week computer-based work (Total of 3 days per week)