Executive Assistant to Chief Executive Officer

New West End Company is a partnership of 600 retail, restaurant, hotel and property owners across the world’s top shopping and leisure destination anchored by Bond Street, Oxford Street, Regent Street & Mayfair.

It works in partnership delivering transformational projects, sustainable place management, destination marketing, advocacy, inward investment and commercial insights. It is an influential business voice, active in the wider community and a key partner in delivering a new West End.

Job title

Executive Assistant to CEO

Responsible for

Running of CEO office

Core responsibilities

• Administration
• Stakeholder Management
• Board Liaison
• Governance
• Key stakeholder events

Key Tasks

• Manage CEO's schedule, appointments and travel arrangements.
• Diary management for Chairman and Director of Communications & Campaigns.
• Drafting of correspondence & proofreading.
• Ensuring that key business and stakeholder relationships are maintained.
• Develops systems and processes to ensure efficient running of CEO Office.
• Production of governance papers and minutes within agreed timescales.
• Implements Governance Calendar for all meetings, to ensure effective planning and reporting in advance of meetings taking place.
• Attending high-level meetings, taking minutes and following up on tasks.
• Induction of New Directors, ensuring all paperwork in place & Companies House updated.
• Planning and project management of key stakeholder events, with reputational risk.
• Work with COO and Director of Communications & Campaigns on a smooth process for Governance and Board reporting.
• Provide general secretarial support to the CEO.

Required skills

• Over five year’s experience in a similar role.
• Excellent organisational and time-management skills.
• Meticulous attention to detail.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite.
• Ability to handle sensitive information with discretion.
• Ability to work independently as well as part of a team.

Benefits

• 26 days holiday + UK Bank Holidays
• Learning & development budget
• Discretionary annual bonus scheme
• Access to private health insurance (including online GP appointments available 24/7)
• Enhanced maternity & paternity leave
• Pension contribution matched up to 5%
• Group Life Assurance
• Annual paid volunteering days
• Electric car scheme
• Wellbeing perks
• Holiday Buy Back Scheme