Senior Event Producer

JOB ROLE: Senior Producer

SALARY: £45 - 55k per annum

TYPE: Permanent, Full Time

DEPARTMENT: Projects

REPORTS TO: Account Director

LOCATION: 5 Hancock Road, London E3 3DA | Hybrid

THE COMPANY

Bearded Kitten is a global creative experience agency with a portfolio of award-winning work. Our mission is clear: to fearlessly champion fun and create the unforgettable. Don’t be deceived by our quirky name – Bearded Kitten is the real deal. From large scale brand experiences to cultural launch events, from building immersive worlds to conferences and employee engagement initiatives - we cover it all.

It’s an exciting time to be a Kitten, in the past year the company has grown rapidly and we’ve worked with some of the world’s biggest brands. With an ever growing client base across the UK and beyond - this is an opportunity to join a fast paced, innovative team.

THE ROLE

The ideal candidate would have experience working in the event industry in a similar role and has demonstrable experience leading complex projects and accounts with budgets of £500k plus. This position requires the ability to lead on client communication, manage teams, delegate tasks, negotiate contracts, oversee suppliers and be an instant team player with an ‘anything is possible’ attitude with a proactive approach to learning.

This is a senior position and we are willing to invest with training and development, ensuring continuous professional development and growth within the company.

RESPONSIBILITIES

General

• Manage large scale complex events and projects, or a project area and lead on the end-to-end delivery ensuring all logistical plans are in place.
• Accountable for the quality of delivery, leading teams and demonstrating a proactive approach.
• Champion Bearded Kitten’s sustainability practices.
• Undertake any other duties within the scope of your knowledge and skills as required.

Client Relationship

• Act as the day-to-day point of contact for the client, provide transparent communication on what is achievable in the delivery of projects and manage client expectations.
• Establish sign-off procedures and deadlines with the client to ensure clear and effective feedback, whilst taking overall accountability of project timelines and plans, ensuring the project is on track to be delivered on time and within budget as well as offering value to our clients.
• Oversee the tracking of project KPIs and process event feedback, leading on presenting results to client.
• Assist the Account Director and leadership team in maintaining the client and agency relationship, and the successful retention of projects.
• Assist with understanding client’s objectives, translating them into successful outputs that deliver results.

Team Management

• Support the leadership team in managing project teams, take responsibility for leading meetings, delegating individual tasks, and update the status tracker. Ensure project priorities are communicated and the team delivers projects of the highest standard.
• Mentor, support and provide guidance to junior team members and effectively communicate performance expectations.
• Live event management and coordination of teams onsite, including producing detailed staffing plans and delegating responsibilities.
• Foster a respectful and collaborative approach across the team from suppliers to freelancers and ensure staff welfare is proactively managed.
• Effectively escalate any issues to the leadership team & actively offer solutions to problems that may arise.
• Coordinate third party deliverables including supplier contract negotiations.

Creative

• Collaborate with the creative team to develop creative ideas, build mood boards, produce working decks and ensure the creative concepts presented meet client objectives.
• Lead client meetings and present all ideas in a clear and concise way, offer insight and expertise to production and fabrication elements.
• Oversee all creative delivery partners, ensuring a cohesive approach to the project.

Finance

• Develop and manage complex budgets, collate supplier quotes, raise POs, authorise invoices, track all spends and manage post event budget reconciliation and reporting.
• Manage and book suppliers and delivery partners. Take ownership of relationships, liaising throughout the process, negotiate costs and ensure value for money and efficiency.
• Support the Account Director with project forecasting.
• Ongoing budget tracking, evaluating costs, addressing any issues and ensuring profitability.

New Business Development

• Assist the design and creative team with the pitching process.
• Attend and present pitch presentations when required.
• Work with the leadership team to identify commercial growth opportunities.
• Actively promote Bearded Kitten through best practice.

THE PERSON

• Minimum of 5+ years experience in the events industry in a similar role working on a range of projects across disciplines.
• Management experience of medium to large scale events, experiences or installations with complex budgets of £500k plus.
• Strong budgeting skills with working knowledge of Excel/Google Sheets and strong IT/computer skills in general. (Bearded Kitten uses Google Workspace.)
• Working knowledge and understanding of H&S requirements and compliance laws with the ability to manage third party suppliers.
• Excellent communication skills with the ability to tailor responses according to the situation and communicate with clarity, conviction and persuasiveness.
• Ability to build effective relationships with others and champion collaborative ways of working.
• Ability to work under pressure in a fast paced environment, with high levels of accuracy.
• Highly organised and proactive with the ability to multitask and prioritise effectively.
• Ability to think creatively to deliver ideas and solutions whilst remaining curious and eager to learn.
• Able and willing to travel domestically and internationally (for periods not exceeding one month).

OUR COMMITMENT TO YOU

• 33 days paid holiday, inclusive of Bank Holidays. 1 additional day added per year of service up to 5 days.
• Approximately five additional days off over the Christmas/New Year period.
• Hybrid working. Minimum 3 days from the office, compulsory office day on Wednesdays.
• Flexi-time policy.
• Generous overtime policy.
• Discretionary end of year bonus scheme.
• New Business Incentive Scheme from day one.
• Employee Referral Incentive Policy from day one.
• Work mobile and/or eSim and work laptop.
• Employee assistance programme with free access to mental health resources.
• Enhanced maternity & paternity leave policy after 1 year of full service. 3 months full pay including statutory for lead carer or 1 month full pay including statutory for second carer.
• Monthly team socials, plus an annual team offsite with overnight stay.
• Free use of BK equipment; workshop, tools, rehearsal space etc for personal use.
• Employee loan agreements offered for personal equipment.
• Season ticket loans offered.
• Cycle to work scheme.
• Guaranteed hilarity and nonsense on a daily basis.