Secretary

Company Description

Accountancy Management Services Limited is a firm of Chartered Accountants located in Isleworth. Established in 1999, we have a stellar reputation in providing services to SMEs, OMB’s, HNWIs, charities, and corporate groups. Our clients are small limited companies with turnovers ranging from £100k to £5m across various industries.

Job description

The Role An exciting opportunity has arisen for a secretary to join our busy team. This is a varied and interesting role and is ideally suited to a committed individual, who works well in a team and has a ‘can do’ attitude. We are a busy firm of Chartered Accountants and Auditors who require a full time Secretary to join their professional team immediately. The successful applicant should have a professional and cheerful telephone/front of house manner, excellent: timekeeping, communication skills, grammar, accurate message taking and forwarding, organisational skills, demonstrate fast accurate typing, be enthusiastic and self-motivated, able to work as part of a team and individually, and be well presented for front of house meet and greet.

We are looking for the following attributes: - Possess a strong work ethic and enjoy working to tight deadlines using own initiative with the ability to work on your own. - A professional attitude with the ability to adapt to different situations, being calm under pressure. - Attention to detail, diligent and highly organised is essential. - To be flexible and open to change. - Administration skills. - Work well with others. - Experience of managing a high volume of work, providing full secretarial support to the team. - At least three years secretarial experience necessary in a professional and demanding services environment, preferably within the accountancy sector. - Excellent and competent skills on a computer and the main software packages including but not limited to Microsoft Word, Excel, Outlook, and Databases. - Numerate. - Experience in setting-up and maintaining Excel/other databases. - Excellent team player. - Excellent written and verbal communication skills at all levels, with a professional and cheerful telephone manner. - Ability to prioritise and organise workload, managing expectations. - Professional appearance. - An awareness of the importance of risk management and compliance. - Understands requirements under Data Protection Act. - Understands confidential nature of environment. - Punctual, honest, and trustworthy. - Educated to GCSE level (or equivalent) minimum, with grades A-C to include English and Maths, strong IT skills, with an aptitude towards spreadsheets, databases and word processing (Microsoft office).

Responsibilities to include, but not limited to: -

Be the first point of contact for visitors, phone calls and emails -Database setting-up and maintaining -Look after Limited company clients financial accounts affairs -Working directly with the Director and Office Manager -Preparing documents, including official correspondence -Daily running of the office -Emails/post/telephone -Supporting the team -Scanning and filing -Client/suppliers liaison -Manage receipt of clients records -Keep reception and meeting room clean and tidy -Visit to Post Office for recorded post and stamps -Organising/updating/maintaining the filing system -Update records on IT systems -Diary management of Director/Team using Outlook calendar -Arrange meetings and take minutes -Maintenance of office equipment and general office upkeep and tidiness -Filing documents appropriately with Companies House and HM Revenue & Customs -Secretarial cover and working with other Secretaries and Office Manager to achieve goals -Keeping the company’s website up to date

Please note:

Three-month probationary period. References will be requested. Salary: £25,000 - £30,000 per annum, dependent on qualifications and experience. Job Type: Full-time, Permanent Working hours:

Monday to Friday, 9am to 5.30 pm