Company Description
GFR Tech provides end-to-end IT Solutions and Managed IT Services for small to medium-sized businesses in various industries including medical, veterinary, real estate, design & construction, finance, leisure attractions, sporting venues, retail outlets, hospitality, warehouses, and offices. Committed to exceptional service, we offer consultancy, installation, and IT support services to our diverse range of clients.
Role Description
This is a full-time on-site role for an Office Manager & Finance Assistant to join our small, friendly team at GFR Tech in Bracknell. The Office Manager will be responsible for overseeing administrative tasks, managing office equipment, providing customer service, and handling office administration duties to ensure smooth operations on a daily basis.
Reporting into the Finance & Operations Manager, this person will assist in all general office operations including book-keeping, finance, administrative and clerical support, dealing with customer calls, ticket logs and sales enquiries. They will also be supporting the Finance & Operations Manager, the company CEO and Support Centre.
The Ideal Candidate will have:
Xero book-keeping experience, strong administration skills along with Sales and Marketing and Social Media experience
Duties include:
- Receive calls for CEO, Sales team and Support team
- Administer and perform all administrative and clerical functions
- Daily book-keeping in Xero
- Credit Control and collection of overdue debt
- Quarterly VAT Returns & liaising with Company Accountant
- Set up and maintain customer contracts
- Coordinate courier & postal services to Clients and Suppliers.
- Order Supplier goods, office equipment and sundries
- Raising & managing Purchase Orders
- Assist CEO to source products and put together quotes for clients
- Create Mileage and Expense Claims for CEO
- Manage renewals for Office Insurance, Utilities etc
- Liaise with Supplier/Customer Accounts Department
- Update Social Media content (FB, LinkedIn)
- Being able to muck in with whatever is needed to keep the office running smoothly!
This is a busy and varied role and we are looking for someone who is self-motivated and able to carry out each duty to a high standard. They must exhibit a pleasant and welcoming demeanour both in person and on the telephone.
The successful candidate will have the following attributes:
- Strong written communication skills - Ability to read, analyse and interpret correspondence and documents and ability to respond effectively to all, including sensitive inquiries and complaints
- Reasoning ability - to define problems, collect data, establish facts and draw valid conclusions
- Experience of office administration
- Experience with Xero accounts (or similar)
- Ability to maintain a high level of accuracy in preparing and entering information.
- Excellent interpersonal skills
- Analytical and problem-solving skills
- Effective verbal and listening communication skills
- Attention to detail and high level of accuracy, effective organisational skills.
- Good business acumen
- A good level of competence in Microsoft packages is essential
We operate from a modern office in Bracknell with free onsite parking and easy access to the town centre. Applicants will ideally live within 30 minutes commute of our Bracknell office.
Salary Range
£28,000 - £32,000 per annum