Technical Asset Manager

Technical Asset Manager

PURPOSE OF THE JOB

To deliver Asset Management through Service Insight Local (SI) CAFM and Reporting systems and ensure the accuracy of the information is always kept up to date on relevant systems. This includes capturing additional assets to the contract and the necessary Contract Change Request process.

MAIN DUTIES AND RESPONSIBILITIES

1. Increased client transparency of PPM delivery through SI, Power BI, MyVantage . In addition to the above support with monthly reporting.

• Correct resource allocation
• Schedule alignment with Supply Partner delivery plan
• Central changes and support (Key User)
• System changes / updates following variations & asset changes
• Support the Compliance Team in Client reporting and attendance at Client Asset Management meetings.
• Working with management team to ensure PPM maintenance plan is as contract.
• Ensure PPM SLA1 & SLA2 data quality is constantly reviewed and updated.
• Working with Technical Service Managers and Supervisors to ensure assets, PPM, instruction sets, scheduling and data quality are as accurate as possible.
• Set up processes to align with Trusts 3rd Party Asset Management company, making sure that Master Asset register is always up to date.
• Provide annual Forward Maintenance Register (Life Cycle report) to the client.

2. Improved reporting to our client and internal teams

• Undertake system reporting to ensure the effective delivery

3. Capture of asset variations

• Undertake regular reviews with management teams to ensure latest variations are captured and implemented within the system accordingly.
• Issue out relevant sequence of asset codes to site with new plant / equipment.
• Liaise with Projects Team, Minor Works and site teams to capture and record and asset changes

4. Achieve results within quality and time restraints.

• Goal is to ensure we provide vendors and engineers with accurate and quality PPM records to help achieve SLA 01 & 02 pass.

5. Perform with an understanding of business requirements and changes and ensuring continuous improvements.

6. Actively participate in a diverse and effective team.

7. Convey messages and ideas clearly and openly.

PERSON SPECIFICATION

Education
A good basic education is essential, with at least GCSE passes in Maths and English or equivalent.
Higher educational qualifications to 'A' level/HNC/D or degree would be beneficial or equivalent, IOSH Manging Safety and NEBOSH.

Training
Excellent PC based skills, with in Excel, Word, PowerPoint - intermediate to advance level.
Excellent CAFM system skills,

Excel advanced. Data management skills advanced. PowerBi knowledge.

Experience
Minimum 5 years' Experience in a similar role,
Have a good understanding of Building Services and Statutory Legislation especially BESA SFG20
Have experience in FM and administration including Reactive, PPM and Statutory Compliance
Previous experience of a customer-facing role using CAFM operating systems,
Healthcare experience

Aptitudes

• Must demonstrate a strong sense of customer focus.
• Excellent verbal, and good standard of written, communication skills.
• Approachable, friendly, engaging, proactive.
• Self-motivated and systematic.
• Results/ task orientated, attention to detail and accuracy.
• Excellent time management and organisational skills.
• Commitment to continuous improvement.
• Ability to work as part of a team, as well as independently.

Character

• Committed to service delivery.
• Reliable and committed.
• Confidential and discrete approach.
• Calm manner, able to work under pressure and with changing demands and priorities.
• Smart appearance.
• Be flexible to work outside core office hours from time to time.