Office Manager

We are delighted to be supporting a local school in the recruitment of an Office Manager. At our school we pride ourselves on our warm, friendly welcome and our community, who work closely together for the good of the families and children we serve. We are looking to appoint a highly effective, energetic, experienced Office Manager who has the confidence and ability to be the key person in our busy school office. As the School Office Manager, you will have responsibility for the day to day running of the School Office functions and line management of other office staff. The objective of the role will be to manage the provision of all administrative functions within school, acting as a named line manager . In addition, you will line manage the site team including site manager and cleaners. The main duties are :  To manage the efficient and effective running of the general office as one of the school's main points of public contact, as well as the centre of daily administration.  To provide for the preparation and production of all school records and publications including additions to the website  Responsible for the school's attendance, absence and transfer procedures and ensuring these procedures meet school and Trust requirements  Manage the schools admission procedures in liaison with the schools admissions service  Manage annual admissions process in liaison with EYFS Lead  Ensure that school registration systems are developed and correctly administered and report on the quality of the registers.  Deal with highly confidential and sensitive issues.  To manage and ensure the smooth running of the school's reception, postal, telephones, stationery and hospitality facilities.  Oversee parental communications ensuing appropriate communications are issued to parents, staff and pupils as required  Assist and liaise effectively with external Auditors, customers and suppliers to ensure optimum performance of the school. Assist with supervision care and welfare of pupils as required.  Produce recruitment correspondence and documentation, in liaison with the headteacher and central team i.e. Preparation of job information packs, letters to interview, reference etc.  Maintain the schools single central record ensuring adherence to Keeping Children Safe in Education and Safer recruitment.  Ensure the appropriate checks and procedures including induction have been followed for all staff  To be responsible for the development and maintenance of all personnel records and staff CPD.  Provide all necessary documentation to the central team to ensure all personnel procedures relating to the appointment and payment of teaching and support staff including adendum to contracts take place  With the support of the central team and Headteacher process sickness absence for teachers and support staff ensuring appropriate documentation is uploaded to the HR system We are looking for someone with the following skills: Substantial experience of working in a business environment or experience working at middle management level with supervisory experience within a School or Local Authority.  NVQ Level 3 or relevant subject or equivalent qualification or experience.  Excellent numeracy and literacy skills.  Commitment and willingness to undertake further training, assessment and development dependent upon existing qualifications and requirements of the post.  A Knowledge of Equality & Diversity issues.  Ability to understand and relate well to children and adults.  Ability to organise, lead and motivate staff.  Ability to motivate, persuade, negotiate and influence others  Ability to identify own training needs and willingness to participate in training and development opportunities.  To comply with the schools commitment to the protection and safeguarding of children. The successful candidate will be: An enthusiastic and approachable team player with excellent people skills.  A positive and friendly 'face of the school'.  A highly effective communicator, with the ability to develop effective relationships.  A bright, proactive, well-organised and committed individual with effective written and oral communication skills.  Experienced in dealing with all aspects of school administration, health and safety and estate management Someone with solid IT skills including experience of all Microsoft Office productsIn return we can offer you: Highly motivated staff ,A leadership team whose focus is on improving outcomes for our children  Children who value learning and supportive parents  An ethos of valuing staff and their Professional Development  A stimulating learning environment which is conducive to learning  Competitive salary Generous benefits (pension, holiday, discounted fees at our Trust schools)  Employee Assistance Programme (supporting your health and wellbeing)  Networking and support opportunities between the Trust schools