Facilities Coordinator

Our client is a specialist in their field, and they are looking for a dynamic and enthusiastic Facilities Coordinator to join their team based in central Leeds.

This is newly created role will initially be a 6-month Fixed Term Contract, with the possibility of extension.

This is an exciting opportunity to join an international organisation and the successful candidate will become part of a small facilities management team.

Salary: £30,000 per annum

The role

• Managing records and managing the organisation of Health and Safety documentation, providing support to ensure regulations are met.
• Coordinate between the business and third parties, including liaising with suppliers, ordering equipment and processing invoices.
• Managing documents.
• Assigning incoming emails in ticketing system and priortising tasks.
• Completing all facilities documentation for all offices, including regular checks and updates.
• Scheduling periodic office services inspections/checks i.e. water, electrical, air conditioning.
• Coordinating Office Lease and Service Charge related administration.
• Signing off invoices and raising queries with unexpected amounts.
• Equipment management, including for joiners and leavers and maintaining lists of equipment staff have at home.
• Recording office equipment and disposal of items for each office.
• Completing Certificate check lists.
• Supporting with documentation for EU offices.
• Organising visits from contractors when needed.
• Providing ad hoc Receptionist cover, when needed.

About you:

• Prior experience in an administrative role.
• Experience of working to strict deadlines.
• High attention to detail.
• Strong self organisational ability.
• A team player.
• Comfortable dealing with numbers and figures.
• Ability to engage in physical tasks such as moving equipment and setting up meeting rooms.

This is a fully office-based role.

If you are an experienced Administrator, ideally with faculties management experienced, please click apply today or call us on 0113 205 6400!