Executive Assistant
Location: King's Cross, London N1C
Contract: Permanent
Hours: Full time
Salary: Circa £35,000
About the Employer
Our client is the UK's national fundraising charity for art. They give grants to help museums, galleries, historic houses and public arts organisations to acquire objects for their collections, to share them with as many people as possible, and to support research and training for museum professionals. They are supported by a growing carded membership of 135,000, as well as the generosity of many individuals, trusts and foundations.
About the role
The role of Executive Assistant sits at the very centre of this organisation. Your primary focus is the administrative support of the Director through complex diary management and managing a busy inbox; but the role also encapsulates organising staff social, information sharing and learning events, collaborating with departments on projects, providing administrative support to the Senior Management Team in their weekly meetings and supporting the Governance Manager with the planning and delivery of Board meetings.
At its core, this role is administration based and in support of the Director of this organisation. The Director is in frequent contact with stakeholders, Directors across the culture sector, as well as individuals from Local Authority and Government. The Director's time is therefore finely balanced between internal and external meetings, so you need to be confident in using Outlook, with a keen eye for detail and excellent communication skills. Working alongside the Director to prioritise meetings and workload, this is a role which requires collaborative working, and you will work closely with both your colleagues and the Director to ensure that their time is efficiently and effectively used.
This role interacts across all departments, and with all the staff; you will be confident, practical, approachable and highly organised. You'll be helping with the occasional largescale communications across the sector on behalf of the Director; managing deadlines for articles from the Director for the quarterly publication and Annual Report; helping to support on events including Museum of the Year and the annual Trustees Dinner, and generally embedding yourself within the organisation as one of the team.
Key Employee Benefits
Generous annual leave - 25 days annual leave and bank holidays, with additional non-contractual office closure dates at Christmas and an additional day in August.
Free National Art Pass (NAP) - for yourself and another person of your choice.
Art time - a half day per month to visit museums and galleries.
Life Assurance - cover for up to three times your basic salary.
Season Ticket Loan
Healthcare cash back plan and wellbeing app
Pensions - Eligible employees are enrolled into the scheme with the exception of those who have contracts of three months or less. The employer contributes 8% of the basic annual salary during the first six months of employment or until probation is successfully completed, whichever is the later. At that point the contribution is increased to 10%.
This post is London-based. The position is based in our office in Granary Square. The employer can offer occasional homeworking, however regular presence in the office will be required for this role and is dependent on the Director's diary.
Closing deadline: 23.59 on 3 November 2024.
The employer will be shortlisting on a rolling basis, so the role may close early.
Please expect first stage interviews to be online, w/c 4 November.
To Apply and for more information
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This organisation is committed to building their team and trustees from the broad range of backgrounds and experiences across the UK, valuing difference and diversity, and building a workplace based on shared values of equality and mutual respect.
They have ambitious plans for the future and will be holding themselves to account and putting their principles into action, as they all work together to help bring about positive change and a fairer future for everyone. Therefore, they want to encourage applications from all races, ages, religions and sexual orientations, as well as parents, veterans, people living with any kind of disabilities and any other groups that could bring diverse perspectives to this organisation.
Non-UK nationals will require current and valid permission to work in the UK.No agencies please.