Overview:
The role of the Lifecycle & Projects Manager is to provide to the business, expert support and implementation of systems to ensure contract compliance. This will include guidance on planning and implementation of lifecycle programming, minor works, major project works and maintenance programmes while maintaining focus on value for money and cost effectiveness. Supporting the senior projects manager to create, review and maintain a robust system of planned maintenance programmes that ensure integrity and reliability of service systems and fabric. The role will entail the management of external consultants and contractors and liaising with clients and external bodies on a regular basis. This will include, but not be limited to, adherence to our client and Service User policies in line with ISO9001 and 14001 accreditations. Ensure that all service deliverables are fully compliant with statutory and contractual requirements. Anticipation of changes to contract, H & S or other relevant legislation and the impact of these on the business.
Responsibilities:
- Responsible for ensuring all lifecycle programs are up to date and that any works procurement is auditable in terms of value for money and probity.
- Maintain a list of approved contractors which are regularly tested for best value and included in a tendering system which is fully auditable.
- Contribute to producing submission bids for new contracts etc.
- Contribute to ongoing reviews of all Planned Maintenance Systems, working with the Chief Engineer and Site Managers to ensure all manufacturers guidance and contractual compliance is achieved in the most cost-effective way.
- Produce and maintain an estate terrier for all properties under contract which will include a measured survey of all buildings and sites, showing incoming and outgoing service points.
- Consistently deliver high quality services to our clients.
- Create and execute project work plans and revise as and where appropriate to ensure they are correctly specified, programmed and delivered.
- Review deliverables prepared by sub-contractors before passing to client.
- Assure any required and relevant documentation is in place legally for any project works that are being carried out.
- Ensure project documents are complete, current and recorded correctly including updates to drawings, room data sheets etc.
- Understand pricing models and various contractual margins for all aspects of lifecycle, new works, patient damage, vandalism etc.
- Ensure that agreed lifecycle budgets are monitored and not exceeded.
- Provide yearly and five yearly lifecycle plans for all sites, in line with contractual timing requirements.
- Ensure that all lifecycle, new works, patient damage, vandalism etc. are recharged where appropriate in a timely manner through co-ordination with the accounts department.
- Carry out statutory compliance reviews as directed and required by the Executive Board.
- Support and assist in developing plans for remedial action where necessary.
- Attend client meetings as required.
- Report monthly on activity/issues within the Lifecycle/Projects arena.
- Respond to ad hoc queries from internal and external sources in a timely and constructive manner.
- Provide analysis and reports in support of proposals, contract discussions, bid tender activity as required.
- Ensure that all paperwork is submitted to the Re-Charge Administrator in order that invoicing can take place in a timely fashion.
- Calculate and document changes to PPM requirements/costs as required by clients.
- All projects undertaken by the post holder must comply with Statutory instruments, ie, Building Regulations, Planning Permission, Fire Compartmentation etc.
- Role model company values at all times.
Person specification:
- Previous experience working within a PFI environment (MUST have).
- Full UK driving licence, as there will be extensive travel involved in this role.
- Experience of working on small to medium-sized projects and managing budgets up to £1 million.
- Someone who is resilient, well-organised, and has the ability to hit the ground running.