Senior Event Executive | £32-35000

The Company: Sneaky Experience is a creative experience agency with a diverse portfolio producing both B2B and B2C experiences.  From large scale corporate events to employee engagement initiatives, immersive secret worlds, and delivering magical family memories, our mission is clear; to deliver smiles, encourage playfulness and to have an abundance of fun on the way. Background Information: We have an exciting opportunity to join Sneaky Experience in a key role, working with one of our major corporate accounts. This long-term client has entrusted us with increased responsibilities, leading to the need for a Senior Events Executive. In this role, you will develop the operational project plan for their major annual event, which we support throughout the entire year. This position is crucial, as 80% of your efforts will be dedicated to ensuring the success of this event.Working closely with Sneakys director, you will oversee and guide this project through its entire lifecycle—from initial concept to final delivery; you will be accountable for the timeline, budget, and logistical execution of the event, ensuring all the moving parts are meticulously planned. This role includes not only pre-event planning but also providing in-person support during the event.This Senior Events Executive role is for an exceptionally organised person who will lead the way with their mind-blowing project management skills. We are looking for that special person who is ambitious and excited for more autonomy and the opportunity to make their mark.Whilst your primary responsibility will be dedicated to supporting our client, your remaining time will be working alongside our team, supporting other projects in our events portfolio, which may include conferences, exhibitions, corporate parties, award ceremonies, and B2C experiences throughout the year.Collaboration is key in this role. You will work closely with team members, suppliers, and clients to ensure smooth coordination and effective stakeholder management, which are critical to the successful delivery of each event.The project management and administrative aspects of this role are intertwined, requiring strong multitasking abilities to manage and coordinate all support elements seamlessly.This role is a new opportunity and as such you will work closely with Sneakys director, who will provide guidance and support as this role develops.Responsibilities:Assist in the development and maintain a project plan and timeline, and a P&L for the project, ensuring the event runs to schedule, and deadlines are met.Overseeing the complete project management of the event, which includes coordinating with suppliers, engaging with stakeholders, and collaborating with a larger operations team to successfully execute large-scale conferences and exhibitions.Overseeing budgets while closely monitoring and controlling operational expenses to ensure events remain within financial limits. This includes negotiating with key suppliers and venues to secure favourable contract terms and pricing and managing payment schedules to guarantee timely and accurate payments to all suppliers and venues.Participating in regular client meetings and reports, gaining a clear understanding of the client's objectives, and ensuring that event execution aligns with their goals.Consistently adhere to company policies, procedures, and sustainability principles, while actively striving to enhance the sustainability performance of live events.Ensure all Health & Safety, Risk Assessment and all other relevant information for the event is delivered in a timely and correct process.Sourcing appropriate suppliers for each event and securing the best products and services available at the best price.Maintain a working project file for your events on our shared drive.Provide administrative support across all projects.Onsite / In-person event management and supportExpertise / Minimum CriteriaExcellent project management skills, including the ability to prioritise tasks, manage timelines, and adhere to budgets by using tools such as Asana and Excel.Experience involved in large event projects for a minimum of 2 years.Budgeting experience essential and overall P&L responsibility an advantage.Outstanding planning and time management skills, with the ability to work under pressure, prioritise tasks effectively, and manage multiple events simultaneously.Demonstrated expertise in stakeholder management, combined with strong collaboration and relationship-building skills, with the ability to work effectively across multiple teams.You are an ambitious and creative thinker, eager to advance in the world of events.IT literacy (Word, Excel, Powerpoint.) and the ability to use design software tools.Meticulous attention to detail and a creative eye.A full, clean driving licence is essential.You Are:Outgoing, proactive, and energetic with a can-do attitude.A quick learner, from a fast-paced events background, capable of adapting and excelling in new teams.You are self-sufficient and thrive in a highly collaborative team. A sense of humour is essential.The successful candidate will be a self-starter and resilient.The ability to think strategically, influence, and challenge internal stakeholders, while being open to feedback and challenges in return.Positive, focused and calm under pressure.Deeply passionate about the creation, planning and delivery of events, shows and installations to the highest standards.As a Senior Events Executive, you will be expected to stay current with industry trends and best practices, bringing innovative ideas and solutions to our event strategy.Our Commitment to You:We understand the importance of facetime with colleagues to promote creativity and collaboration. We therefore provide a blended working model which combines the best of both worlds – office and home working. You will have one fixed weekly office day dedicated to team collaboration and the other 4 working at a location of your choice.33 days paid holiday inclusive of Bank Holidays. One additional day’s annual leave for each completed year of service up to a maximum of 5 additional days.Flexi-time policy.Paid overtime and TOIL policyWork mobile and laptop.Hybrid working. Compulsory 1 day from the office per week.Personal and professional coaching.2 recharge days per year.Employee assistance programme with free access to mental health resources.Team socials plus an annual team offsite with overnight stay.Eligible for Sabbatical Leave after three years of continuous service.Pension scheme.Working with usAt Sneaky Experience, our team is truly our biggest strength. We love working together to craft exceptional experiences for our clients and cherish the strong connections we form along the way. To thrive here, you must enjoy working at a fast pace. It’s relentless, but that’s what drives us. We encourage positive disruption, enthusiastically challenge and push boundaries with an abundance of energy and innovation.We are not a big agency; we are a small team. We are ambitious and a passionate and driven group. We create impactful work, and we place equal importance on our relationships with clients, colleagues, and our audience. If this aligns with your values, we’d be excited to hear from you.At Sneaky Experience, we are committed to promoting diversity and creating an inclusive, supportive work environment where everyone’s contributions are recognised and valued. As an equal opportunity employer, we embrace individuals from all backgrounds, cultures, and experiences.How to apply:If you are confident this role was written for you, then please email [email protected] agencies – sorry, we would like direct contact with applicants only.Deadline for applications: Midday. 13th September 2024www.sneakyexperience.co.uk | www.events.sneakyexperience.co.uk