Executive Support Officer

Executive Support Officer Hackney £24.53/hr Start date: ASAP 3 - 6 months contract We are looking for an Executive Support Officer to provide outstanding administrative and executive support to the Chief Executive. This includes: extensive diary and inbox management; taking accurate meeting notes; acting as a key interface between the Chief Executive and internal and external stakeholders; managing a small team of Executive Support Assistants and working collaboratively with the wider Executive Support Team. The role involves a mixture of home and office-based working as needed. PURPOSE OF THE JOB: To work as part of the Executive Support Team providing a comprehensive, coordinated and efficient support service to the Council's senior leadership, enabling Directors to deliver their strategic and operational objectives. ? To provide proactive, reliable and confidential administrative support to the Group Director including: extensive diary and inbox management; minute taking; acting as the key interface between Hackney Management Team (HMT) and internal and external stakeholders; anticipating the needs of the Group Director and responding accordingly. ? To ensure the smooth running of administrative tasks across the wider Directorate including the administration of performance indication information and Freedom of Information (FOI) Act requests; maintaining and updating databases, structure charts, Gifts & Hospitality records and Forward Plans. ? To manage a team of Executive Support Assistants providing support to Strategic Directors and Directors and to manage resources effectively so that support to Directors and HMT is proportionate and consistent and that cover is in place at all times. ? To work with and support the Executive Support Manager in ensuring HMT objectives are communicated and actioned effectively within the directorate and ensuring effective forward planning. KNOWLEDGE AND EXPERIENCE ? Experience of managing and developing a team of staff. ? Experience of planning and organising workloads to achieve service objectives and Group Directors' expectations. ? Substantial experience of providing secretarial and high level administrative support to a Chief Officer or Senior Manager. ? A comprehensive working knowledge of secretarial and administrative systems applied within a large, diverse and dynamic organisation