Site Administrator

Trainee Documemt Controller role As a trainee Document Controller your duties and responsibilities will be: * Working as part of a team and be able to communicate clearly * Able to track project documentation chase project teams for any outstanding * Handling intake, verification, creating new document numbers and storing documents * Check for accuracy and edit files, like contracts * Review and update technical documents (e.g. manuals and workflows) * Copy, scan and store documents and distribute project-related copies to internal teams * Maintain confidentiality around sensitive information and terms of agreement and ensure the secure deposal of sensitive documents * Assisting employees with accessing documents through our document management systems (Sharepoint and Business Collaborator) * File documents, mainly digital records * Distribute project related documents to internal and external teams * Make the teams aware of new versions, when they need to take action on documents and other key documentation submission deadlines * Make suggestions to the current process, contributing to the efficiency of the teams and help with the folder structure * Act as point of contact for document related matters Skills and Knowledge Requirements: * Experience in document management, archive management, or record management * Effective communication skills and commercial awareness * Fully competent at using IT systems and Office software * Knowledge of Electronic Document Management Systems (EDMS) like Salesforce/Boxit, Sharepoint/Teams and Twexnet (Business Collaborator) * Effective communication skills both verbal and written * Preferred but not essential - experience of working within a client organisation * A project control qualification (desirable) * Proven track record in a similar role * Excellent organisational skills * Confident and self-motivated individual with the ability to innovate * Be able to work with others to understand, develop and harness the knowledge and best practice both within and outside of the business Please apply to be considered