A prestigious property company are looking for a PA to join their team based in Leeds. This is an excellent opportunity for a confident and organised individual with previous office management experience looking to expand their skill set and work for an established business.
As PA, you will be responsible for ensuring the efficient day to day running of the office, providing administrative and organisational support for the directors and senior management team, including issues of a confidential nature, using initiative and judgement. This combined PA and Office Manager role require a candidate who can drive and has access to their own car. You will be joining a really friendly and supportive team.
FULLY OFFICE BASED, 9-5.30, OWN CAR REQUIRED
The role:
Maintain accurate diary management for Directors
Maintain electronic and hard copy filing systems
Arrange internal and external meetings for visits (refreshments, facilities, lunches etc)
Provide administrative and event support
Prepare and produce documentation for meetings - including the production and collation of agendas, papers and minutes
Provide support for office engagement and onsite facilities
Arrange meetings, travel, accommodation and itineraries
Providing documents for internal and external distribution
Proactively handling incoming emails, mail and telephone calls
Taking and transcribing minutes
Dealing with any personal business on the request of the Directors
Assist with the co-ordination of organising group events/social events as and when required
PA duties to the Board of Directors
Provide administrative support to the Commercial and Development teams
Responsible for all meeting rooms; tidy, fully stocked and in working order at all times
Responsible for maintaining the kitchen areas and required resources are fully stocked
Co-ordinate Health and Safety requirements for the office
Liaise with third parties in the building
What we are looking for:
You must have a driving license and access to your own vehicle as some short travelling will be required
Previous experience as a PA or Officer Manager is essential
An ability to work under pressure and the ability to prioritise your workload is essential.
You will be working in a confidential environment so integrity is crucial.
Excellent verbal and written communication skills
An adaptable approach to changing situations
The ability to work on your own initiative with minimum supervision
Good MS Office skills
Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.