Team Administrator

Our client, a renowned architectural practice, requires a Technical Team Coordinator. You will support technical specialists and communicate with architectural project leaders. The Technical Design Group provide specialist support to the design teams at specific stages of projects. You will work closely alongside other Team Coordinators, ensuring clear communication at all times and contributing directly to the success of the projects. This is a full time permanent position, working 4 days in the office and one day from home.The main duties of the Technical Team Coordinator are:Management of team diaries, setting up meetingsInbox managementActing as first point of contact for the technical teamOrganising Design Risk Management review meetingsOrganising Technical Team inductions across the different officesArranging peer reviews, gathering relevant information and keeping recordsArranging meetings, setting agendas, distributing minutesRecording supplier information checksLiaising with the Finance department and the budget holder to issue questionnaires and check responsesUploading useful articles on to the intranet, ensuring that they have strong visibilityCompiling then tracking the department’s budgetProviding administrative support for all expenses claims and timesheetsChecking that suppliers are fully compliant in line with finance requirementsMaintaining Carbon dashboard for the practiceEnsuring all sub-contractors are approved by legal and financeAiding in the team’s formal development process, timetabling and advertising speakersHelp manage holidays/absenceArranging couriers, travel, hotels, car hire, trains, visas etcAny other ad hoc duties that may be requiredHelping the team update their weekly timesheets and monthly expensesRaise purchase order requests and make purchases for the teamBooking couriers, flights, hotels, car hire, trains, visas and insurance for domestic and overseas travelCoordinate team socialsThe successful candidate will be motivated, enthusiastic and flexible with a calm and helpful personality and an ability to communicate at all levels. Ideally an innovative spirit, using experience and creativity to find optimum ways of working with and providing support to the team. Proactive, meeting constantly changing deadlines. Strong organisational skills are essential, as is proven team support experience. You will be educated to A-Level standard or similar, have excellent IT skills including advanced knowledge of Microsoft packages; Outlook, Word, Excel, PowerPoint - Adobe InDesign and Photoshop preferred. In addition fast, accurate Touch Typing – minimum speed 60wpm.This is an excellent opportunity. Apply now!Due to the large number of applications that we receive, only shortlisted applicants will be contacted.Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency