Cladding Administrator

Make a Home at Taylor WimpeyJob summary/PurposeThe Cladding Administrator is responsible for delivering an efficient, customer-focused, professional secretarial/Administrator service. And to ensure the effective and accurate processing of correspondence, documents, and systems, including collation, filling and reviewing documentation. To assist the effective practical operation of the Taylor Wimpey Cladding Remediation Team through project assistance, meeting support, and administrative duties.  Primary ResponsibilitiesMulti-tasking to ensure compliance with cladding teams' procedures and controls. Ensure that standard weekly / monthly processes are completed in good time. Maintenance of records and filing. Diary management. Telephone liaison and message taking at all levels. Provide Administration support to the wider project teams on various project needs.  Provide meeting minutes support.  Administration Providing a wide range of proactive administrative support to the Cladding team. Duties to include but not limited to; Diary management and administration of key meetings to include minute taking and agenda preparation Preparation of reports and daily management of general duties Working with the management team on confidential issues, providing support, submitting expenses etc. Support the Cladding team on HR procedures and follow them up afterwards. Taking care of new starters and leavers, preparing offer packs and references. Liaising with Line Managers to ensure a smooth entry/departure from the business Scanning HR Files and all HR Documents onto individual employees’ electronic files on MyHR Payroll system Attend when required any HR meetings as note taker for HR / Line Manager Recording and reviewing holiday requests Typing – Use templates already set up for memos and letters. Compose new templates as required. Audio and copying typing as required Travel / Accommodation – Arranging flights and hotel bookings where required. Hospitality / Meetings – Preparing for meetings. Booking catering and preparing teas and coffee as required. Fielding queries from outside companies Supporting if required in dealing with customer complaints, following them up afterwards and ensuring the correct procedures have been followed Keep documentation up to date as required, HSE manuals and TW documentation. Filing – add new files/ changing systems/ archiving. Providing doc hosting administrative support Booking cover for departments, liaising with local agency as required. Supporting director and senior team with employee holiday bookings and keeping a calendar of upcoming holidays booked in the department Ensure flow of information to sites and supporting PM’s if required Keeping training matrix’s up to date and booking training accordingly to ensure staff have required training in place without it lapsing  Record keeping of all accidents and site safety visit paperwork and any actions required by reports Any other administrative duties as required to meet the needs of the business Experience, Qualifications, Technical RequirementsHighly competent PC skills, including MS Word, Excel, Outlook, PowerPoint, MS Teams Must have exceptional administrative and organisation skills, ability to multi-task and be able to prioritise workload Excellent telephone manner Must be a self-starter, and able to be extremely flexible with regards to daily work Ability to work under pressure and demonstrate complete confidentiality Inclusivity StatementAs a proud Disability Confident Employer, Taylor Wimpey is committed to creating a diverse and inclusive workforce. We actively collaborate with individuals who have disabilities and long-term health conditions which have an effect on their ability to do normal daily activities, ensuring that barriers are eliminated when it comes to employment opportunities. In line with our commitment, we guarantee an interview to applicants who declare to us during the application process that they have a disability and meet the minimum requirements for the role. Join us in building a truly diverse and empowered team.