?? Office Manager for internationally renowned Design Studio
?? Onsite in Soho, London
?? £35,000 to £40,000 p.a. dependent on experience
?? 9am to 6pm, Monday to Friday
?? Experience with Xero software would be highly advantageous
We are seeking a detail-oriented and organised Office Manager and Administrator to join an internationally renowned Product Design Consultancy based in Central London. This role is essential to ensuring the smooth day-to-day operations of the office while providing key administrative support. The ideal candidate will have a positive attitude, strong communication skills, and the ability to handle multiple tasks efficiently.
This is an office based position, working 40 hours p/w (Monday to Friday 9am to 6pm)
Key Responsibilities:
- Office Supplies - Monitor and order office supplies as needed to maintain stock levels and ensure the office runs smoothly
- Vendor Liaison - Act as the primary point of contact with suppliers and contractors, ensuring timely delivery of services and supplies
- Safety Records Management - Maintain accurate and up-to-date fire safety and health and safety records, ensuring compliance with all relevant regulations
- Facility Management - Coordinate office maintenance and repair services, ensuring the workspace is safe, clean, and well-organized
- Document Management - Organize and maintain files, records, and documentation, ensuring all administrative records are up-to-date and easily accessible
- Meeting Coordination - Schedule and coordinate meetings, appointments, and events, preparing necessary materials and ensuring smooth execution
- Correspondence - Handle incoming and outgoing correspondence to the company, including emails, phone calls, and mail, ensuring timely and professional communication
- Business Travel - Organising business travel for company directors
- HR Assistance - Assist with basic HR functions, including employee record management, coordinating onboarding processes, and maintaining confidentiality of sensitive employee information
- Accounts Payable/Receivable - Process invoices, prepare payments, and manage accounts payable and receivable to ensure timely and accurate payments
- External Accountant Liaison - Coordinate with the company’s external accountants to ensure accurate and timely submission of financial data, assisting them with any queries
- Social Events - Organising Social events for the company
What you need to succeed:
- Previous experience in office management, administration, bookkeeping or a similar role
- Strong organisational and multitasking skills
- Excellent communication and interpersonal abilities
- Fluency in English, both written and oral
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
- Well versed in Xero accounting software
- Attention to detail and accuracy in administrative and financial tasks
- Ability to work independently and as part of a team
- Qualifications in administration, bookkeeping, accounting or a related field are a plus but not required