Receptionist with Clerical Duties

Apple Recruitment are recruiting for a Receptionist with Clerical Duties (Band 2) on behalf of our client to work in Belfast area on a temporary, part-time (25 hours) basis. Main duties and responsibilities: General reception duties * Provide an information point for all visitors and staff, meet, greet and direct visitors to their desired location. * Deal with telephone enquiries courteously and effectively and redirect calls as appropriate. * Maintain an up to date knowledge of all services and operational activities in the WTC * Provide a Help Desk service for all departments for the forward reporting of faults in the building eg. reporting photocopier faults and maintenance jobs, maintaining records and following up as necessary to ensure work is carried out. * Check in all external staff and visitors who are undertaking works, issue visitor passes and keep a record as appropriate. * Operate reception as designated collection point e.g. receive and acknowledge fax messages, small parcels and special delivery items. * Maintain contact with Support Services and other staff to facilitate smooth running of the Centre e.g. for waste, environmental issues, deliveries. * Order stock supplies as required. * On occasions you may be asked to cover the Main Reception for other shifts within The Centre and other WTC's. Systems * Take bookings for accommodation including meeting and interview rooms. * Contribuite to the communication of transport information for staff and visitors to the Centre. * Provide support to Centre Management in the monitoring of the building safety and security systems. Security/Health and Safety * Monitor ground floor and other visible areas, viewing CCTV monitor periodically and responding appropriately to any untoward situations. * Act as the point of contact for departments in accordance with security protocols and procedures so that appropriate assistance can be called. * Deal with car parking issues eg. lost stolen items/damaged/blocked in cars/incidents in car park. * Be responsible for programming and reordering proximity readers for staff,issuing and collecting keys where appropriate and maintaining up to date records. * Provide support for Centre Manager in his/her role as Nominated Fire Officer. * Report accidents and incidents as outlined by Trust policies. * Monitor 1st Aid Boxes to ensure they are in place and appropriately stocked. If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by Thursday 31st October 2024. You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below: 1a.) 4 GCSE's at Grades A-C including English Language and Maths or equivalent/higher qualificatin OR 1b.) 1 years’ experience in a clerical/administration role. 2.) Experience in the use of at least one Microsoft Office product or equivalent 3.) Essential skills and knowledge: * Ability to work as part of a team. * Ability to use own initiative. * Good organisational skills with the ability to prioritise own workload. * Effective communication skills to meet the needs of the post in full. Desirable Criteria: 1. Experience of working in a pressurised environment. Further Details: · Hourly Rate: £11.45 · Hours: 25 hours per week · Duration: Up to 3 months with possibility of extension If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by Thursday 31st October 2024. Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details. Please note only applicants that match this criteria can be considered for the role. Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer