Publicis Groupe UK is a marketing and digital transformation business made up of 5,000 talented and versatile people with expertise in media, creative, influence, technology, and data, working across 26 agencies.
Publicis Groupe UK creative agencies include Saatchi & Saatchi, BBH, Digitas, Leo Burnett, and Publicis•Poke. Also, within the stable are PR agencies MSL and Kekst CNC and sustainability consultancy, Salterbaxter. Publicis Media is home to Zenith, Starcom, and Spark Foundry as well as specialist practices PMX, Performics, Publicis Sport & Entertainment, and Publicis Content, providing expertise across media strategy, investment, data, and technology.
Langland, Saatchi & Saatchi Wellness and Digitas Health serve clients across health and wellness, science and medicine. They combine expertise across advertising and branding, clinical trial experience, data and analytics, technology, medical strategy and education, and public relations and policy.
Employees share a common purpose, consistent ways of working, and a financial structure that encourages collaboration.
In 2015 Publicis Groupe introduced the Power of One. Simplifying the traditional agency structure, the model removes silos between agencies and disciplines to put clients’ needs at the heart of the structure.
We have an exciting opportunity to join our Talent team here at Publicis Groupe. Our Talent team, traditionally known as HR, is responsible in partnering across our dedicated brands ensuring that the needs of the business are met accordingly.
Talent is made up of experienced and passionate individuals who cover all elements of Talent - Talent Acquisition, Learning & Development, Talent Management and Talent Operations.
This role will be working closely alongside the Talent Operations Team - Freelance. You will play a vital role in maintaining our high performance and in helping to continue build an agency which includes some of the best people in the industry.
In this fast-paced environment, you will be the first point of contact for all Talent Operations - Freelance finance related queries through the entire freelancer hiring journey, onboarding, extension and termination process.
Although the role is influenced heavily by the day-to-day admin, you will have exposure to all areas of our Talent and Finance teams and will be encouraged to build on new ways on improving our processes to promote effective change.
Responsibilities
- Update and maintain the freelancer management platform (Worksome) and trackers with accuracy, ensuring all POs are added and cost forecasting is as accurate as possible.
- Monitoring information quality ensuring all information sent to hiring managers has been proofread and has a cohesive consistent formatting.
- Ensuring that each query is dealt with in a sensitive manner.
- Building strong relationships at all levels both within the Talent team, the Finance team, the wider agency, and supporting individuals including people from IT, legal, and our candidates.
- Gather financial data and generate reports to contribute to data-driven decision-making.
- Manage various team administration tasks including raising purchase orders, editing purchase orders, issuing purchase orders, approving payment requests, freelancer cost forecasting, invoice approvals etc.
- Support on team projects as and when required, general ad hoc tasks to support wider team and upskill personal experience.
- Manage any payment request queries responding to inbound team email queries.
- Holiday and part time cover, managing colleague’s workloads whilst they are out of office.
- Building personal brand internally and externally, being a trusted advisor to stakeholders, team members and freelancers.
- Point of call for wider finance team members, connecting the Talent Operations - Freelance team to the agency Finance teams.
- Liaising with external vendors such as Worksome to resolve any invoice issues and queries.
About you
- Enthusiastic with a can-do attitude to get stuck in with a variety of administrative tasks.
- Ambitious to develop a career in finance.
- An intermediate to advanced level of ability within Microsoft Excel is required in this role. Ideally, you have experience of working with large data sets and can work with those easily.
- Detail orientated and organised with the ability to be able to handle a varied workload.
- Confident with all other Microsoft office applications – Word, PowerPoint, and Outlook.
- Excellent written and verbal communication skills.
- Independent problem-solving skills to tackle challenges resourcefully.
- Resilient person who welcomes change and has a continuous improvement/growth mindset.
- A team player who cares for our collective success as well as your own.
- Ability to build strong relationships with team members and stakeholders.
- Ideally you will have worked within a finance team before and be used to working with finance systems. Experience with SAP would be a significant advantage.
- It would be great if you have worked within a creative, media or design-based agency so you understand the methods and structure of our internal teams and processes and are familiar with pass through or out of pocket expenses.
- Basic knowledge of accounting is required. Training will be provided to help you be set up for success.
- You will need to be able to multi-task between projects and day-to-day tasks, prioritise effectively and work in a fluid environment.
Our Commitment
As part of our dedication to create an inclusive and diverse workforce, Publicis Groupe UK is committed to equal access to opportunity for people without regard to race, age, sex, disability, neurodiversity, sexual orientation, gender identity or religion.