Office Facilities Assistant

Office Facilities Assistant - Permanent, Canary Wharf Hours: 40 per week, 08.30am - 17.30pm Monday to Friday Salary: £25,000 to £30,000 dependant on skills & experience Duties & Responsibilities * Support the Office Manager with being first point of contact for the 3rd floor. * Provide daily facilities support for the 3rd floor kitchen, toilets, meeting rooms and general office environment. This includes checking milk stock and reporting blockages of toilets. * Provide daily checks to photocopiers and such equipment is working, stocked with paper and ink. * Point of contact for weekly checks carried out in the office by external contractors. * Ensure kitchen facilities are maintained hygienically and food is disposed of on a timely basis. * Maintain an inventory to ensure stock levels are maintained at an appropriate level for toilet, kitchen, and stationery supplies. * Point of contact for urgent room bookings. * On occasions take messages for colleagues, greet guests to the office and deliveries. * Collect post and parcels from Ballymore reception team, distribute to 3rd Floor and where necessary scan and email to responsible person. * Support large mail outs to ensure the process runs smoothly and stock and equipment is ready. * Work with the baml. accounts payable team to ensure invoices are paid on time. * Maintain and provide security passes to the 3rd floor, as required. * Support staff engagements organised in the office. * Support the office layout, maintaining the office condition and regular maintenance and identify repairs as and when they arise. * Ad-hoc support to wider baml. Head Office teams. Skills & Experience * Experience of hands-on facilities management. * Work on own initiative and effectively with a wide range of colleagues, associates and contractors. * Experience in the preparation of ordering items in a cost-effective manner. * Organisational, communication, multi-tasking and interpersonal skills are essential. * Be proficient in Microsoft Office programs such as Outlook/Emails, Word, Excel, Powerpoint and be able to navigate the internet. * Able to prioritise a busy workload whilst maintaining a friendly working environment. * Proactive and reactive attitude to resolve issues at the earliest opportunity. We operate as an equal opportunities employer