Payroll and Benefits Administrator

Supporting the Senior Payroll & Benefits Advisor, you will be part of a small team processing 3 UK payrolls, co-ordinating activity for 10 outsourced overseas payrolls & maintaining benefits programs for 2,250 Associates & Partners.

This is an excellent opportunity to join Lockton’s People Team in a newly created role. Where, as part of the centralised Payroll & Benefits team, you will be responsible for assisting in accurate and timely processing of 13 payrolls across Europe and APAC, including accurate administration of Associate benefit plans.

Key responsibilities:

In House Payroll

• Collaborate effectively with HR Admin team to ensure payroll data is received, and systems updated, within set deadlines.
• Assist with end-to-end processing of UK payroll including starters, leavers, court orders, one-off payments, and deductions, and payrolled benefits.
• Support with the production and reconciliation of monthly payroll reports to ensure salary and benefit changes have been reflected correctly in payroll.
• Support with the production and reconciliation of monthly payroll reports to ensure accurate cost allocation is provided to Finance.
• Resolve queries from Associates, HR, Finance, and external agencies including HMRC.
• Assist in the preparation of 3rd party payment requests to ensure they are received promptly.
• Assist in the reconciliation of invoices and prepare payment requests.
• Monitoring the Payroll email inbox ensuring queries are responded to in a timely manner.
• Assist in the creation and delivery of post payroll reporting for key stakeholders.

Outsourced Payrolls

• Monitoring the Payroll email inbox ensuring queries are responded to in a timely manner.
• Work with providers to resolve queries from Associates, HR, Finance, and external agencies.
• Assist in preparation and delivery of post payroll reporting.
• Ensure invoices are reconciled and processed in a timely manner.

Benefits

• Support the benefits administration, including notifying benefit providers of starters, leavers, and changes to benefit selections.
• Assist with monthly pension, and benefit administration, including reconciliation of contributions.
• Ensure invoices are reconciled and processed in a timely manner.

Other

• Assisting in ad-hoc duties when required by the Senior Manager, Payroll and Benefits.
• Participate in Payroll & Benefits related projects and initiatives including raising Associate/Partner awareness.

Pre-requisites:

• Passionate about delivery, and continuous improvement.
• Proficient Excel skills, including VLOOKUP and Pivot Table.
• Organised and focused on helping the team provide a consistent level of output and accuracy.
• Demonstrates a strong attention to detail.
• Ability to work to tight deadlines.
• Focus on customer service.
• Superb organisational and time management skills, with the ability to prioritise effectively.
• Approach payroll delivery with a continuous improvement mindset.

Desirable:

• Experience of payroll processing, data entry through to reconciliation and reporting.

Other information:

• Current Team Size: 1 x Senior Payroll & Benefits Manager, 1 x Senior payroll Advisor, 1 x Payroll & Benefit Advisor, 1 x Payroll & Benefit Administrator
• Role is hybrid based and the individual must be prepared to attend the office 3 days per week.
• Payroll System: Zellis Resource Link
• 1 x PAYE payroll circa 2,250, 2 x LLP (non-PAYE payrolls), 2 x Bermuda, Germany, India, Ireland, Isle of Man, Italy, Malta, Sweden, and Switzerland payrolls via local bureau.
• Benefits managed via Spectrum, a Benefex platform.